Monday, 28 September 2015

Job Vacancy... Graduate Executive Assistant at RusselSmith Nigeria

Graduate Executive Assistant at RusselSmith Nigeria

RusselSmith Nigeria is a company created to to service the needs of the global Oil and Gas exploration and production industry utilizing Rope Access Technology as primary means of access.

A career at RusselSmith offers you growth and a chance to make a difference. Throughout our history, we have continued to help our employees realize their dreams, whilst creating opportunities for them to fulfill their personal and professional potential.

We are recruiting to fill the below position:

Job Title: Executive Assistant

Job Reference Code: RS-FS-001
Location: Nigeria
Job Type: Full-Time
Functional Area: Customer Relations

Summary of Functions

► Responsible for providing assistance to company Executive Management and performing a variety of administrative, office and clerical functions.
► Provide administrative assistance to Executive Management and other officers as required or as requested
► Organizing and scheduling meetings and appointments for Executive Management
► Responsible for maintaining the department’s File Management System
► Taking both electronic, mails and telephone messages for Executive Management and relaying to concerned person.
► Conduct information research, business research, surveys and gather information on requested topics as assigned on behalf of Executive Management.
► Make arrangements and assist with Executive Management Meetings, Conferences and Board Of Directors Meetings.
► Managing Executive Management’s daily, weekly and monthly diary itineraries
► Assist in implementing and updating office policies and procedures including scheduling appointments, processing mail, answering phones and ordering supplies.
► Maintains the company’s records and file management system.
► Assist in the coordination of all travel arrangements for the company; research and make flight, hotel, car rental and company car reservations in accordance with company policies and to obtain most economical and efficient travel.
► Create travel itinerary and schedules in accordance with authorized travel requests.
► Receive, sort and forward incoming mail and coordinates the pick-up and delivery of express mail services (DHL, FedEx etc.)
► Assist with coordinating incoming and outgoing shipments. Initiate shipments for products, replacement parts and/or for correcting errors (shortages, wrong item shipped, etc.)
► Provide administrative assistance to the other departments as required or requested.
► Performs other duties as required or as assigned.

Years of Experience:

► 0-2 years.

Skills Required

► Good reasoning ability is important.
► Good team spirit and project management skills
► Good administrative and organizational skills
► Good problem solving skills and initiative
► Good relational and customer service skills
► Strong quantitative skills such as statistics and data analysis skills
► Good reasoning skills; communication skills; multi-tasking skills and organizational skills
► Strong analytical and data analysis skills
► Exhibits initiative, responsibility and flexibility
► Proficient in the use of Microsoft Office Tools
► Quality control - demonstrates accuracy and thoroughness and monitors own work to ensure quality.
► Safety & security - actively promotes and personally observes safety and security procedures, and uses equipment and materials properly.
► Document Control - Reviewing and keeping records of transaction of sale and purchase goods and services

Educational Qualification

► A good university first Degree or journeyman experience is required.

How to Apply
Interested and qualified candidates should:

Application Deadline Date