Thursday, 8 October 2015

Job Vacancy At Association for Reproductive & Family Health (ARFH)

Employer: Association for Reproductive & Family Health (ARFH)

The Company
Association for Reproductive & Family Health (ARFH) is a non-profit Non-Governmental Organization in Nigeria committed to improving the quality of life of undeserved and vulnerable communities by promoting access to quality healthcare and harnessing community capacities for sustainable development. ARFH is a sub recipient to the National Malaria Elimination Program on the Global Malaria NFM Grant.

We seek applications from qualified applicants for the position below:

Job Title: Associate Admin Officer
Project: Strengthening Integrated Delivery of HIV/AIDS Services (SIDHAS)

Specific Responsibilities
Assists the Deputy Director in reaching the Program goals and objectives
Providing a comprehensive administrative support to day-to-day operations of human resources File employment records.
Search employee files and furnish information to authorized persons.
Liaises closely with finance and accounts department and other departments throughout the organization providing an effective HR support service to the organization
Performs general office support functions and assists in other program areas to sustain and to achieve the organization goals and objectives.
Prepares recruitment lists and job postings
Completes miscellaneous research, reports, and memos as requested.
Supports Department personnel as needed.
Coordinates with related departments as required. Answers questions and provides assistance.
Keeps management appropriately informed of area activities and of any significant problems.
Attends and participates in meetings as required.

Candidates must have a degree in Business Admin/Social science.
Also required is a minimum of 3 years working experience with strong skills in Microsoft Office.

Job Title: Front Desk Officer
Location: Abuja

Specific Responsibilities
Deliver excellent customer service at all times which include: Receive visitors and ensure visits are properly logged.
Receive all deliveries (including mails, packages and procurement bids) and maintain an appropriate record of all deliveries.
Receive phone calls and keep accounts of all inquiries and direct them to the appropriate departments.
Prepare payment memos and analysis of quotes/fuel vouchers and ensures proper record keeping. Participate in management of meetings including conference room bookings, communicates with participants.
Support security arrangement of the office.
Coordinate information on staff movement and its lodgment. Provide admin support in scheduling of vehicles/drivers for in –city assignments and petty cash expenditures.

Minimum qualification of B.Sc, HND in Business Admin or Social Sciences.
Master’s degree in relevant field of study will be an added advantage.
At least three years relevant experience in NGOs and service organizations.
Successful candidate must have excellent customer service skills, excellent organizational skills with proven communication skills - ability to communicate politely and professionally over the telephone and in person.
Good IT skills and confidence/proficiency in all Microsoft packages are essential.
Ability to work under pressure and solve problems whilst retaining a professional demeanor towards all visitors, clients and Staff.
Pro-active approach to dealing with facilities related issues as well as customer facing issues are highly essential.

Job Title: State Logistics Officer
Locations: Lagos, Kano, Benue, Delta, Imo and Borno States.
Slots: 6

Job Description
The State Logistics Officer shall, under the supervision of the PSM Specialist, and in collaboration with other PSM staff, carry out the following activities.

Specific Responsibilities
Support and assist in the management of anti-TB commodities at the assigned State central medical stores and health facilities.
Coordinate the TB state stakeholders in Logistics mentoring and supportive supervision to the supported facilities
Provide periodic reports on stock status, commodities storage condition, logistics activities and warehousing maintenance and other monthly/bi-monthly/quarterly zonal and supportive supervision reports.
Conduct routine monitoring visits to DOTS and Microscopy sites, including the conduct of data verification, validation and Logistics data quality assessments (DQAs) using standard checklists.
Support quarterly review meetings, development of distribution plans and distribution of TB/HIV commodities. Prepare and submit reports to ARFH and as the need arises

Minimum qualification is Bachelor's degree in Pharmacy with at least 3 years professional experience in procurement and supply chain preferably in procurement and supply chain management environment.
Specific experience in malaria, HIV/AIDS, or TB programmes strongly desired. Successful candidates must have extensive knowledge of Nigeria public health sectors with strong analytical and problem solving/team work skills.
Familiarity with government & international donor agencies regulations and requirements with proficiency in knowledge of Microsoft office package such as excel, access, word, and PowerPoint.
Professional certification in Supply Chain Management and understanding of Nigerian drugs regulations is essential.

Job Title: Associate Finance Officer
Location: Abuja
Project: Strengthening Integrated Delivery of HIV/AIDS Services (SIDHAS)

Specific Responsibilities
Support in the preparation of work plans/budgets, and tracking of budgets.
Ensure that there is adequate fund for project implementation and ensure that expenditure is kept within approved budget.
Maintain working relationship with all sub-sub-recipients (SSRs); attend to all fund requests and ensure timely receipt of all reports expected from them.
Assist the Finance Officer to review retirements from SSRs and assist in continuous technical assistance and training of sub-sub-recipients.
Make regular data entries into QuickBooks Accounting systems and prepare Monthly transaction reports, Quarterly financial reports, Trial balance, staff and consultants advance status reports and budget tracking analysis reports.
Prepare payment vouchers, cheques and issue receipts for cash/cheque receipts.
Maintain contacts as directed by the FO with the banks, contractors, hotels, auditors, tax authorities, etc.
Maintain petty cash

Candidates must be a fully or partly qualified accountant with first degree/HND in Accounting or other related social sciences.
Also required is a minimum of 3 years working experience with strong skills in Microsoft Word, Excel and QuickBooks, analytical, interpersonal and oral communication.
Familiarity with Nigerian NGOs and USAID contractual procedures is a must.

Job Title: Laboratory Supply Chain Officer
Location: Abuja

Job Description
Reports to PSM Specialist and will provide technical assistance to the PSM Unit at the NTBLCP, Federal Medical stores, zonal and States Central Medical stores and other stakeholders.

Specific Responsibilities
Provide technical assistance to the Laboratory staff at the Logistics Management Unit of the NTBLCP, zonal and State TBCO in logistics management information system (LMIS) data management.
Guide LMU staff in LMIS data aggregation and analysis and provide quarterly feedback to service delivery points and LMIS analysis reports as required by NTBLCP and other key stakeholders.
In collaboration with other laboratory staff at the NTBLCP and STBLCO, monitor the functioning of the lab commodity distribution system, ensuring that stock outs and overstocks at the laboratories and DOTs centers are avoided or kept to the minimum.
Provide technical support in forecasting and quantification of laboratory reagents and related commodities and provide information for procurement planning.
Support MOH efforts on harmonization and standardization to ensure that logistics management of reagents, consumables and maintenance of machines is taken into consideration.
Ensures Continuous Laboratory Quality Improvements through Health Facility Visits, participating in Laboratory TWG Meetings, and External Quality Schemes.
As Member of the National Lab Quality Assurance Team, leads the Post Market Validation of Global Fund procured HIV Rapid Test Kits prior to its use.
Manage the Distribution Agents Activities towards effective and efficient delivery of Laboratory commodities to Global Fund supported health facilities

Minimum qualification is degree in medical or clinical laboratory technology with at least 4 years experience in logistics management, warehousing or distribution operations, preferably in the public health, medical, clinical laboratory or pharmaceutical industries.
He/she must have experience with procedures for internal and external quality control as well as experience working with TB/HIV test kits, Microbiology reagents, histology reagents, general reagents and consumables.
Successful candidates must have extensive knowledge of Nigeria public health sectors with strong analytical and problem solving/team work skills and proficiency in knowledge of Microsoft office package such as excel, access, word, and PowerPoint.
Training in logistics management will be an added advantage.

How to Apply

Interested and qualified candidates should send their comprehensive Curriculum Vitae and cover letter in ONLY one attachment (MSWord document) explaining suitability for the job; to: . Please indicate the title of post applied for in the subject line of the email.

Only shortlisted applicants will be contacted.
Applicants are advised to provide their functional emails/mobile phone numbers on the application letter as well as three professional referees.
Candidates must provide functional e-mail addresses and telephone numbers of the referees.
Eligible female applicants are encouraged to apply.

Application Deadline  14th October, 2015