SDN is currently recruiting for two new members of our Nigeria Finance team, both based in Port Harcourt. This is an exciting opportunity to join an established organisation and help shape our future success.
For more information and details on how to apply and download the attached document.
Stakeholder Democracy Network (SDN)
Vacancy Announcement (2 Positions)
Stakeholder Democracy Network is an International non-governmental organization that helps facilitate community
development from a rights-based perspective. SDN operates in the Niger Delta where it is trying to help the
communities affected by oil exploitation and the challenges of resource curse.
SDN has five pillar issues that represent significant long held grievances and acute problems that we are trying to
resolve. These are: Access to Energy, Democratisation, Environment, Resilient Communities, and Resource
Governance.
SDN is advertising for the following two positions to work in our Nigerian Office, based in Port Harcourt:
1. FINANCE AND ADMIN MANAGER
Role: The Finance and Administration Manager will have a dual reporting line, reporting to both the Chief Financial
Officer and the Country Director in Nigeria. The successful candidate will be a hands-on and participative manager
with experience in implementing and promoting strong financial and administration management through effective
policies, systems and robust internal controls. This role will require the individual to take full responsibility for the
finance and administration operations of SDN in Nigeria and contribute to the successful delivery of programmatic
objectives through financial budgeting, planning, reporting and adherence to grant terms and conditions. The role will
have a strong emphasis on building the capacity of the organisation and instilling a culture of integrity, transparency,
learning and continuous improvement.
Key Areas of Responsibility:
1. Financial Management 50%
2. Administration and Contract Management 30%
3. Organisation Strategy and Management 20%
Duties:
1. Financial Management
Ensure robust policies, systems and controls govern all financial processes and transactions
Ensure all financial transactions are accurately recorded within the accounting system
Lead the monthly review of key financial processes
Ensure all internal and external project reporting requirements are met to a high standard
Ensure projects are implemented in line with grant and donor guidelines
Ensure bank and petty cash setup meets organisational, programmatic and donor requirements
Lead the statutory and programmatic audit processes by liaising with auditors and providing all
information in a timely manner
Oversee and lead the budgeting process (both company and projects) including monitoring and
reforecasting of expenditure
Ensure all statutory and regulatory requirements are met
Liaise with external stakeholders to keep up to date with the latest issues and trends, e.g. tax,
regulation, audit, banking
2. Administration and Contract Management
Take full responsibility for the organisation understanding and being compliant with all terms and
conditions of grants and funds received.
Ensure that systems, policies and processes are in place for full compliance with terms and
conditions of grants and funds received.
Ensure all necessary company registrations, filings and documentation are up to date and
maintained
Ensure all project and donor contract documentation is maintained and accessible
Ensure employee contracts and information is up to date and maintained
Ensure the monthly payroll process is documented, transparent and recorded effectively and
meets all salaries, taxes and pension requirements
Lead the process of employee recruitment and employee appraisals
Assist in the design and upkeep of SDN policies and guidelines
Ensure the procurement of goods and services meets grant requirements and always gives the
best value for money through a transparent and structured process
Ensure the daily operations of the office run effectively through management of service staff and
service providers, e.g. drivers, cleaning staff, internet services and landlord services
3. Organisation Strategy and Management
Support the Nigeria Country Director in implementing the SDN mission and vision in the Niger
Delta
Participate in the monthly programmatic review process and ensure that financial issues are well
known and addressed
Support the Nigeria Country Director in fundraising efforts
Partner with the Nigeria Country Director to ensure that the operational and financial requirements
of the organisation are met
Qualifications:
Minimum education of a postgraduate degree, ideally with an MBA/CPA/ACA
Spoken and written fluency in English with strong communication skills
At least 10 years of overall professional experience, ideally 5+ years of broad financial and
operations management experience
Proven experience of managing and developing staff
Proven experience of having final responsibility for delivering high quality and content of all
financial data through strong internal processes and controls
Proven experience in financial reporting and audit coordination
Preferably has experience in running a human resources department
Ability to translate financial concepts to programmatic staff and effectively collaborate with nonfinancial
colleagues
Strong track record in NGO grant management and donor reporting
Strong IT skills with Microsoft packages and an accounting software package
Commitment to development of staff and the organisation
Commitment to instilling a culture of integrity, transparency, learning and continuous improvement
2. FINANCE OFFICER
Role: To maintain strong financial processes and controls within the Nigeria organisation through accurate and
transparent record keeping and transaction processing. This role will require the individual to take responsibility for
cash management, banking, updating of accounting records and other financial operations as required. The role will
have a strong emphasis on following robust processes and controls with a commitment to integrity, transparency,
learning and continuous improvement. The Finance Officer will work directly under and report to the supervision of
Deputy Finance Manager.
Key Areas of Responsibility:
1. Systems, Policies and Controls 30%
2. Cash Management and Banking 30%
3. Budgeting and Reporting 20%
4. Audit and Year End 20%
Duties:
1. Systems, Policies and Controls
Ensure fund requests for payments and retirements fulfil all requirements as per grant conditions
and SDN policies and that they are supported with adequate receipts, invoices and other relevant
documents.
Ensure monthly controls are performed with cash and bank reconciliations.
Take responsibility for posting financial transactions into the accounting software in an accurate,
timely and transparent manner.
Ensure company-wide compliance to grant conditions and internal financial policies and
highlighting areas of concern to your line manager.
Support the review and development of financial policies to maintain integrity and transparency
throughout the organisation.
2. Cash Management and Banking
Support the company cash flow projections and monitor variances in actual results.
Review and process fund requests from staff to make sure they are appropriate and within the
terms and budget limits of the grant.
Manage petty cash through ad-hoc cash counts and ensuring enough funds are available for
office expenditure.
Maintain relationships with banking partners and other key stakeholders.
3. Budgeting and Reporting
Assist in company and project budgeting and reforecasting processes to ensure they provide
adequate detail and information.
Produce monthly expenditure reports versus forecast to highlight variances and areas for action.
Liaise with the UK office to ensure project reporting is accurate, appropriate and completed within
a timely manner.
Ensure that monthly staff advances reports and records are reviewed, reconciled and
communicated internally as appropriate.
4. Audit and Year End
Support all internal and external audit processes by providing required financial information and
documentation.
Lead the SDN internal audit process in Nigeria by liaising with the UK office and providing all
documentation as required.
Review and reconcile year end accounts, administer the year end process and provide
information to the UK office and external auditors.
Salary for both roles is commensurate with experience and education, with excellent benefits.
Applications should be made by sending a covering letter and curriculum vitae to info@stakeholderdemocracy.org and
daniel@stakeholderdemocracy.org no later than 10am on Monday 27th June 2016.
Your application will be acknowledged but only shortlisted candidates will receive further correspondence.
For further information on SDN, visit www.stakeholderdemocracy.org
