A day in the life of...
• At the beginning of the day, you will review your to-do list which you made the day before. This will ensure you have some control over your day as more tasks are added. That way, you are able to deliver quality work.
• Then comes review of correspondences to ensure accuracy and timeliness of response.
• The meetings that have been scheduled have to be organized- logistics and minute taking. The minutes produced from the functional meetings need to be shared with the appropriate stakeholders.
• You also maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
• Customer Service Satisfaction is important, as you are the face of the Sales function to the rest of the business. As a result, you will be managing communication flow of incoming and outgoing correspondence, distribution of incoming courier / letters to Managers etc.
• As a highly organized assistant, you Initiate and maintain an efficient and comprehensive filing and information retrieval system for the Function
• The role may require travel from time to time, as a result, you will also be managing travel logistics for the functional manager and the functional manager’s guest schedules/ dates/ flight bookings/ reports of visits/ processes expense claims to ensure a smooth experience.
• Your Microsoft office skill will come into use, as you will prepare presentations, write reports, analyze data and other information as would be required from time to time.
What Will Make You Successful?
• Minimum 2 years of experience in a relevant field with at least a second class or upper credit in the Degree.
• Excellent written and verbal communication skills
• IT literacy with an intermediate knowledge of Microsoft office.
• Ability to manage sensitive information.
• Strong organizational and planning skills
• Excellent interpersonal skill.
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