Employer: Oxfam Nigeria
The Company
Oxfam is a confederation of 17 AffilIates committed to creating a just world without poverty. In Nigeria Oxfam works in the areas of Economic Justice/Sustainable Livelihoods,
Humanitarian programming to save lives, Advancing Gender Justice and Good governance, adopting a rights based approach.
Christian Rural and Urban Development Association of Nigeria (CRUDAN) is a Christian, not-for- profit, Non-Governmental Organization, working to ensure that Nigerian communities experience sustained food security, improved household nutrition, economic justice, natural resources management. disaster risks reduction, conflict transformation and humanitarian aid without bias to faith, gender or ethnicity.
Development Exchange Centre (DEC) is a non-government, not-for profit organization with a mandate to support rural and urban women to improve living conditions. This is pursued through the provision of social and micro finance services for socio-economic empowerment.
Oxfam, CRUDAN and DEC seek to employ qualified candidate to fill the position below for the anticipated four year EU-funded pro resilience action (PRO-ACT) aiming at building food security and resilience in Northern Nigeria:
Job Title: Partner (CRUDAN &DEC) Partner Village Savings and Loans (VSL) Field Officer
Locations: Adamawa and Kebbi
Job Type: Fixed Contract
Duration: 3 years
Reporting to: Partner Livelihoods Program Manager
Slot: 7
Job Purpose
This position will be responsible for implementing all project activities in the target communities in the state, through training/mentoring of farmers and community mobilizers on village savings and loans model and linking up farmers with private sector actors in microenterprises and finance.
Key Responsibilities
The Community Mobilizers will perform the following specific duties:
Mobilisation and awareness raising with local leadership and traditional chiefs
Mobilisation of community groups
Training Associations in the implementation of VSL
Coach VSL groups during savings, credit and reimbursement transactions
VSLA data gathering monthly and Association monitoring
Preparation of periodic operational plans
Preparation of progress reports
Problem solving
Connect VSL groups to extension services, input suppliers (fertilisers, seeds), financial service providers and farmers’ produce buyers
Write progress reports monthly
Collect data and human stories capturing the most significant changes in the lives of target groups
Link VSL groups with trading platforms (input suppliers and produce buyers)
Requirements, Skills and Competence
National Diploma / NCE in relevant discipline.
Living in community and speaks the local language (Hausa)
Respected by local people and leaders and known to be conscientious
Reputation for integrity
Organisational skills with an eye for detail
Good diplomatic skills
Dynamic and with good motivational skills
Skills & Experience
Essential:
2 years working experience and at least 2 years in community development
General Written & Verbal Communication & Interpersonal Skill Level –good
Language Requirements - speaking local language – English/Hausa
Good Living in community
Respected by local people and leaders and known to be conscientious
Motorcycle license
Ability to ride a motorcycle
Experienced facilitator/trainer
Experienced and detail oriented planner
Community development
Experienced facilitator
Experience in data analysis
Staff reporng to this post:
None
Remuneration
Remuneration is Based on the National Salary Scale of Nigeria Country Office
Job Title: Finance and Compliance Officer
Location: Abuja
Job Family: Finance
Level: D1
Job Type: Fixed Contract
Duration: 4 years
Reporting to: Business Support Manager (BSM).
Oxfam Purpose
To work with others to find lasting solutions to poverty and suffering.
Team Purpose
To provide a proactive, efficient and effective financial management service to Oxfam’s Programme in Nigeria and West Africaas maybe required.
Job Purpose
To be responsible for the provision of efficient and effective accounting services to Nigeria through technical support to finance and non finance in the region, capacity building and quality control on financial information to internal and external stakeholders.
The position will also provide a proactive, efficient and effective donor and financial compliance & risk management service to Oxfam’s Programme in Nigeria
Dimensions
Provide Financial Management Support to Country Programmes and Partners for effect and efficient financial management
Support enforcement of local laws and OGB corporate standards as they affect Finance for judicious accounting, reporting and total compliance to donor’s guidelines, policies and contractual conditions
Train Finance staff on OGB and donors Finance procedures/tools with post training implementation follow ups, refreshers, hands on coaching/mentoring and flagging and timely resolving non compliance challenges via various tracking methods including ‘Transactions Compliance Testing’ (TCT)
Handle queries and promptly resolve queries on financial and contractual compliance matters from internal and external stakeholders from time to time including daily/weekly/monthly/quarterly as may be most appropriate
Prepare monthly detailed reports in donor’s formats, Interpret Financial Information for departmental and senior managers informed decision making and required actions arising from Budget and Actual monitoring meeting.
Supervise day to day transaction processing (directly or indirectly) – problem solving at national office, state offices and ensuring partners’ finance staff are effectively documenting, recording systemically using the required tools and framework
Contributes to effective project expenditure monitoring including management of restricted funds, may include unrestricted of the Nigeria country office as maybe assigned to by the management
Develop risk profile with mitigation set of defined solutions for regular monitoring, updating and ensuring implementation of required ways of working. Also, contribute to annual/other assessments of partners and reviews in the country team including the Region when required.
Lead and support Internal and External audits in the country office and ensuring that audit findings and recommendations are reviewed regularly for implementation as much as possible providing reasons if any recommendation is not implementable.
Contribute to management to the overall business support unit’s objectives and output deliverables in a qualitative manner.
Staff performance objectives planning, development and periodic staff performance monitoring, evaluation and performance development plans development for enhancing skills and performance
Participate in budget development, revision from time to time
Key Responsibilities
National, States and partners offices Duties:
Ensure quality of financial accounts is maintained.
Ensure compliance with corporate deadlines for financial account reporting
Manage and monitor the regular (daily/monthly) reconciliation of time sheets, complete supporting documentation for each transaction, ensuring that all discrepancies are promptly cleared by partners and staff and flagging concerns through the management line when discrepancies are left unresolved for more than a month.
Ensure accurate EOC/pension provisions Account, reviewed monthly and reconciled with PeopleSoft.
Ensure accurate project acquired Fixed Asset Register (FAR) is maintained in line with donor requirements. Participate in or ensure quarterly physical asset verification and reconciliation to PeopleSoft data.
Ensure financial procedures in the country office is consistent with corporate and donor finance standard and where they do not, take remedial action and/or recommend exception procedures to management for review and sign off.
In coordination with BSM, develop audit term of reference, supervise internal and external audits to ensure timely and effective audits from time to time.
Monitor Cash flows to ensure appropriate amounts of cash are being maintained for unimpeded program delivery.
Review transactions listing (partners & Oxfam) for accuracy, adequacy, existence and relevance to budget lines, conditions and coding (PeopleSoft and auxiliary C code) are consistently used and cross reference on all documents, and accurately transcribed into PeopleSoft template before posting into the system.
Ensure that field office financial documents are scanned, for the conduct monthly TCT and feedback on compliance to partners, BSM, Project Managers. Monitor non compliance for appropriate actions for prompt resolution of findings before the next TCT.
Ensure that donor detailed budget is in PeopleSoft, partners grants are timely released, accounted for and monthly update budget and expenditure in PeopleSoft in accordance with Oxfam Donor Contract Management (DCM) using codes 70000, 71000 & 72000.
Produce relevant monthly management financial information for various end users staff to support in management decision making.
Support in the preparation and monitoring of consolidated donor Budgets when required
Participate in inception meetings, monitoring visits and roll out of various financial tools when required. Ensure that agreed tools are used.
To ensure effective partner financial management across the country programme including partner capacity building.
Ensure effective restricted contract management including quality check of donor reports and capacity building of staff on the same.
To provide support to Country Programme staff in the annual budgeting process.
Train staff and support staff in the use of PeopleSoft and monitor the agreement amongst CRIMSON, OPAL and PeopleSoft.
Preparation of statutory financial accounts for the country office (usually end of the year) i.e. Income statement and Balance Sheet
Perform other duties as assigned.
Act as cover in absence of BSM.
Skills, Requirements and Competence
Bachelor's/HND degree in Accounting
At least five (5) year's experience in finance, ideally with at least two years working in a supervisory position.
Proven leadership skills in motivating multi cultural and multi sectoral teams.
Ability to develop and produce critical finance management tools to ensure excellent financial services to deliver the programme.
Proven experience of managing funds raised from institutional donors such as EU, ECHO, OFDA, DFID, etc
Experience of managing donor schedules and production of donor reports.
Proven knowledge and experience of computerised systems, preferably with accounting packages as well as advanced Excel skills.
Excellent interpersonal skills; ability to work on own and within various teams.
Excellent communication skills, fluency in verbal and written English/French.
Ability to delegate, coach and develop staff.
Ability to manage competing tasks; ability to prioritise and produce high level output consistently.
Knowledge of local laws related to finance will be an advantage.
Critical awareness of gender equity principles and commitment and interest to developing these within Oxfam.
Able to travel to field offices on a regularly basis
Fluency in verbal and written English
Staff reporting to this post:
Two or more staff
Budget Responsibility:
None but strategic monitoring and probity requirement
Job Title: Procurement/Logistics and Administrative Coordinator
Location: Abuja
Job Family: Property/Logistics
Level: C2
Duration: 4 years
Reporting to: Business Support Manager (BSM).
Oxfam Purpose
To work with others to find lasting solutions to poverty and suffering.
Team Purpose
To deliver Oxfam's strategic and operational Resilient Food security and Livelihood priorities in Nigeria and ensure innovative and quality programme which is shared within Nigeria, the West Africa Region and beyond.
Job Purpose
To play a leading role in support to the procurement within the country office and partners alike in meeting internal and external procurement and supply value chain for effective and efficient programme delivery, coordinating Oxfam's programme activities relating to Supply and Logistics both in Abuja, Kebbi and Adamawa. 'Supply and Logistics' refers to a broad set of operational and support activities related to requirements planning, procurement and delivery of materials and services, management of fleet and transport.
Dimensions
Overall management and implementation of country logistics / supply policy ensuring that authority and procedures are adhered to and followed, to promote and integrate their best practice at national, states and partners offices funded from the Country programmes
Inform, train, build capacity, empower and monitor Country Office (CO) teams to lead on procurement and logistics compliance , management of, and supply chain on, unrestricted & restricted funding in Oxfam's .management information systems
Provide support to the staff and partners on good quality donor & financial procurement/logistics administration, development of procurement plan and monitoring tool/framework. This includes assessing & assuring the quality and accuracy of compliance to donor and Oxfam's procurement standards and specific contract terms and condition with clear audit trails and supporting documentation.
Monitoring and advising on the procurement/supply chain/warehousing management consistency & operation of the Oxfam systems for full donor contract management.
Influence the development of strategy, supports operational implementation and develops solutions to diverse and simplify complex problems within organisational policy
Handling and ensuring the procurement thresholds, vetting processes are followed, response to queries on logistics and administration related matters from donors/partners/finance and non-financial staff
Contribute to effective project logistics monitoring including proactive and smart management of restricted and unrestricted funds
Support enforcement of local laws and OGB corporate & regional standards & procedures including 'Know Your Client' (KYC) checks and prepare required reports
Contribute to comprehensive risk assessment, monitoring and supporting good quality risk management for both financial and donor contractual activity across the projects operating in the country to include partners funded compliance to procurement/logistics requirements
To contribute to the development of logistics/procurement policies, procedures and strategy and systems enhancements
Produce regular and ad hoc management reports as agreed with line manager in line with the post holder's objectives
Key Responsibilities
Overall management and implementation of country logistics / supply policy ensuring that authority and procedures are adhered to and followed, to promote and integrate their best practice into the Country programmes
Monitor actions agreed by management in their monthly, quarterly management reports and flag exceptional issues arising from this analysis with country and line management
To ensure the development and maintenance of a database of appropriate suppliers, equipment and specifications able to supply Oxfam programmes and to share and promote this information with the staff and partners and other technical staff review the quality and accuracy of asset and stock verifications
In conjunction with the BSM develop capacity building & succession plans and related staff development activities to support
To travel to the field and partners’ offices as required supporting the effective delivery of the role.
To carry an appropriate risk assessment aim to strengthens the compliance and plan to overcome weaknesses of country logistics operations
Support staff in the country to monitor and comply with the restricted funding from day to day by appropriate us e of checklist that monitors programme, finance and logistics requirements
Develop procurement plan, monitor implementation and update regularly
Review overdue, due and in process logistics for adequacy of resources to complete, assess underlying issues making them overdue, how to resolve, and ensure good communications with line managers to achieve this
Develop and agree priorities for assuring quality and respecting donor requirements.
Review & sample contract project documentation to ensure that key documentation such as proposals, contracts, amendments, reports, budgets, spend reports and other grant management documentation is:
Easy to access in relevant and appropriate formats
Complete and accurate
Properly supported and evidenced
Procurement & tendering processes and procedures have been followed
Warehouse and Asset management policies have been correctly observed
Correctly allocated to contracts
Any other duties as agreed with line manager and included in performance objectives
Skills, Requirements and Competence
Essential:
Highest levels of personal integrity and accountability
Master's degree in Procurement/Logistics/Business or equivalent
At least five (5) years experience in procurement/logistics and working with institutional donors environments
Strong understanding of best practice logistics/financial systems and policies/procedures
An understanding and experience of auditing techniques and tools
Good grasp of institutional donor requirements
Proven experience of managing funds raised from institutional donors such as EU, ECHO, OFDA, DFID,
Experience of capacity building in relation to procurement/logistics development and administration as well as coaching and mentoring skills
Strong project management and presentation skills
Experience and ability to contribute to cross-departmental projects
Proven knowledge and experience of computerised contract and logistics systems as well as advanced Excel skills
Demonstrable experience with tender and consortium bid budget development and financial management
At least two years working in a supervisory position
Ability to delegate, coach and develop staff
Ability to work on own and as a team player
Ability to manage competing priorities and produce consistent high level outputs
Good analytical, reporting and financial skills
Thoroughness and attention to details
Excellent communication & interpersonal skills
Able to identify, prioritise and recommend actions to mitigate risk
Fluency in verbal and written English
Desirable:
Knowledge of West African local laws related to finance
Proven skills in motivating multi cultural and multi sectoral teams
Ability to communicate potentially sensitive information appropriately, both verbally and in written form
Awareness of gender equity principles and commitment and interest in developing these within Oxfam
Staff reporting to this post:
Two or more staff
Budget Responsibility:
None but strategic monitoring and probity requirement
Job Title: Partner (CRUDAN & DEC) Community Mobilizer
Locations: Adamawa and Kebbi
Duration: 4 years
Post holder reports to: Partner Livelihoods Program Manager
Staff reporting to this post: None
Budget Responsibility: None
Slots: 7
Job Purpose
To support the implementation, and maintain effective and appropriate community engagement on all project activities in communities of Adamawa/Kebbi State.
The post will involve coordination with farmers and state teams
Key Responsibilities
The Community Mobilizers will perform the following specific duties:
Based on the project activities, and or plans, and donor reporting requirements, implement the system for capturing and documenting data and relevant information on project activities, beneficiaries, outputs, outcomes, and impacts, which is valid and reliable information.
Support in MEAL data collection and reporting through site visits and other support as needed. Ensure beneficiaries are well informed, processes understood and properly implemented by the beneficiaries.
Work with households and state teams to ensure that all information and data is collected, documented, and collated in an accurate and timely manner.
Support the conduct of periodic supportive supervision and Data Quality Assessment visits to households and communities
Facilitate the sharing of project and relevant information obtained with households and communities, and other stakeholders through feedback mechanism.
Ensure project implementation is aligned to targets as directed by the state MEAL officer
Constantly update beneficiaries and communities on project activities and progress
Support the CSO Project Manager to monitor project sites and community participation, ensuring timely meetings, activities, reporting, and documentation, monitoring troubleshooting as identified
Prepare and submit monthly reports
Support the update of project database routinely as at when required
Support monthly review meetings in communities
Any other duties as may be assigned by the State Project Manager and or The state MEAL Officer
Skills and Competence
Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling CSO values
Holds the farmers and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages farmers to do the same
Widely shares their personal vision for the CSO, engages and motivates others
Future orientated, thinks strategically
Builds and maintains effective relationships,
Values diversity, sees it as a source of competitive strength
Approachable, good listener, easy to talk to
Develops and encourages new and innovative solutions
Willing to take disciplined risks
Honest, encourages openness and transparency; demonstrates highest levels of integrity
Skills & Experience
Essential
2 years working experience- National Diploma / NCE in relevant discipline. Living in community and speaks the local language
General Written & Verbal Communication & Interpersonal Skill Level good
Language Requirements - speaking local language - English/Hausa - Good Living in community
Respected by local people and leaders and known to be conscientious
Motorcycle license
Ability to ride a motorcycle
Job Title: State Livelihoods Program Coordinator
Locations: Adamawa and Kebbi
Job Family: Program
Level: C2
Duration: 4 years
Reporting to: The Livelihoods and Private Sector Program Manager, Oxfam Nigeria
Slot: 2
Oxfam Purpose
To work with others to find lasting solutions to poverty and suffering
Team Purpose
To deliver Oxfam's strategic and operational Resilient Food security and Livelihood priorities in Nigeria and ensure innovative and quality programme which is shared within Nigeria, the West Africa Region and beyond.
Job Purpose
This position will assume direct management responsibility of the EU project activities in the state. This includes supervising state based project teams, coordinating the local partners on the technical and other matters which are directly related to the state level operation and implementation, responsibility for all documentation and reporting; and supervising of the grant management aspect of the project in conjunction with the M&E officer.
The State Livelihoods Program Coordinator will be the main liaison person for the EU project between Oxfam, relevant stakeholders and Non- Governmental Organizations (NGOs) involved in the Food Security and Livelihoods programs at the project state.
S/he will ensure that the notion of "women's rights at the heart of our work&" is present in all work s/he takes forward.
Key Responsibilities
The State Livelihoods Program Manager will perform the following specific duties:
Provides technical leadership and support to the field based teams and partners to develop strong work plans and budgets to deliver effective services to farmers;
Reviews the partners' annual and quarterly plans and budgets and provide necessary guidance to ensure these are compliant with the EU project implementation procedures and quality standards;
Together with Abuja and field-based staff, monitor and track progress of the partners to ensure conformity with annual and quarter work plans and focus on meeting targets;
Supports partners and field staff to roll out coordinated activities and ensures farmers receive the agreed project services;
Provides technical support and guidance for partners and field based staff in the major programming areas and services to ensure programs are implemented in technically sound and culturally appropriate ways;
Mobilizes additional technical support both internally and externally as may be needed by the field staff and partners.
Prepares annual and quarterly work plans for state technical support and reports accomplishments to the Livelihoods and Private Sector Manager on monthly basis;
Participates and supports state level coordination and review meetings while using these opportunities to provide essential technical updates to field staff and partners and reviewing progress towards achieving Project goals;
Represents EU project and Oxfam GB in the various partnership meetings with MDAs, Private Sector Actors and civil society organizations at state level;
Provides leadership in planning and implementation of new initiatives related to small scale farmers especially women in the state.
Strengthens and identifies new opportunities for program linkages and partnerships with government and non-government partners at state level.
Maintains close communication and collaboration with the responsible Managers or Coordinators at the state level CSOs to ensure that support provided and actions agreed upon are channelled through acceptable project structures;
Supports the process of documenting promising practices, prepares and submits quarterly reports on progress to the Livelihoods and Private Sector Manager;
Direct line management of the EU project staff who are based at state level.
Manages the performance of staff on an on-going basis including guidance, motivation, resolution of problems, training needs identification, regular review meetings, and provision of Performance Appraisals according to Oxfam GB policies and procedures.
Ensuring that direct reports have clear roles and responsibilities under the EU project, and a strong understanding of all of Oxfam GB's regulations and policies.
Direct management and coordination of all project activities at state level, in line with the project proposal and implementation plan.
Ensure regular two-way communication and consultation between the field staff and the Oxfam GB Abuja based program management team.
Provide continuous orientation and guidance for the project field staff and partners to promote the EU Project methodology in the target communities as well as neighbouring LGAs and communities.
Work in close collaboration with the CSO Partners to conduct periodic monitoring/reviews of all small scale farmers components, identifying successes, and using lessons learned to make improvements as feasible.
Develop a mechanism to mobilize the private and public sectors to maximize the local response to climate change adaptation. Based on this also strengthen private public partnerships
Strengthen coordination of response which includes mobilization of volunters and provision of support for partners to map out service providers and strengthen linkage and referals with inputs and product dealers.
Serve as the main focal point for organizational relationships with the partners in that state; help the M&E and Security Procurement/Logistics /Admin Officer to ensure security and Logistic plans are implemented, monitored, and completed.
Work closely with the Abuja based M&E Officer to ensure that all project reporting and M&E systems are effectively implemented and that required information and reports are submitted accurately and on time.
Work closely with the CSO Project Manager to implement, monitor expenditure of budget appropriately, ensuring timely disbursement, activities, reporting, and documentation, monitoring variances and troubleshooting as needed.
Develop and maintain strong external networks with government agencies, partners, other EU implementing partners, and other key stakeholders in the state.
Assumes other roles and responsibilities relevant to the position that may be assigned by the Livelihoods & Private Sector Manager
Work on value chain actors and their service providers (Private BDS providers)
Work on disaster risk reduction, farmer field schools, asset transfer and revolving fund management, community based saving and lending groups
Skills, Requirements and Competence
D = Desirable E = Essential
Excellent analytical and critical thinking ability, with a Master's degree in Agriculture, Food Security, Climate Change, Resilience Building or a related field of study with at least 7 years of field experience in Project Management with donors such as EU, ECHO, OFDA, and DFID. (E)
Proven ability, and preferably experience in working in areas of chronic poverty and inequality (E). Preferably in Northern Nigeria (D)
Proven commitment to working to reduce poverty and suffering. (E)
Proven ability of understanding and applying issues related to gender and women’s rights in a development context (E)
Proven ability, and preferably experience at, supporting and influencing others through advisory roles, with multi-cultural teams, and of a variety of levels of seniority. (E)
Proven ability to develop and to manage complex institutional relationships. (E)
A high degree of self-motivation, an ability to work towards institutional goals, and proven examples of delivery of tasks while operating under pressure. (E)
Well-connected within a network of professionals working on resilience building, food security, adaptability and development issues (D)
Knowledge of current trends in the climate change debate as it relates to poverty. (D)
Experience in working with and building capacity of civil society groups, including community based or established NGO's. (E)
Substantial experience in implementation or management of similar development projects and/or field offices, particularly in the following areas:
Ability to manage teams across multiple areas of responsibility (program and admin/support/finance); proven experience in motivation and team building.(E)
Experience in overseeing field-level financial systems, spending, monitoring, documentation, and reporting, in line with Oxfam GB's requirements. (E)
Involvement in small scale farmers especially women projects, and/or those involving families or households. (D)
Work on value chain actors and their service providers (Private BDS providers)
Work on disaster risk reduction, farmer field schools, asset transfer and revolving fund management, community based saving and lending groups
Involvement in projects utilizing grass-roots approaches and addressing issues of power, diversity, exclusion, participation, and gender. (D)
Preparing timely and accurate reports and documents. (E)
Managing projects with multiple partners and stakeholder groups.(D)
External networking and relationship-building. (D)
Proven ability to multi-task, engage in long-term planning, meets deadlines, and handles last-minute demands. (E)
Excellent communication and listening skills. (E)
Language Requirements: Spoken English-Excellent; Written English-Excellent (E)
Ability to speak at least one local language predominant in that state. (D)
Level of IT Expertise: Excellent (Word, Excel, PowerPoint, etc.) (E)
Staff reporting to this post:
4 Staff including Security Procurement/Logistics /Admin Officer, M&E Officer
Budget Responsibility:
None although this might change.
Job Title: State Monitoring, Evaluation, Accountability and Learning (MEAL) Officer
Locations: Adamawa and Kebbi
Job Family: Program
Level: D2
Job Type: Fixed Contract
Duration: 4 years
Reporting to: State Livelihoods Program Coordinator
Slot: 2
Oxfam Purpose
To work with others to find lasting solutions to poverty and suffering.
Team Purpose
To deliver Oxfam’s strategic and operational emergency/resilient food security and livelihood priorities in Nigeria and ensure innovative and quality programme which is shared within Nigeria, the West Africa Region and beyond.
Job Purpose
To assume a technical role in implementing, and maintaining effective and appropriate Monitoring, Evaluation, Accountability and Learning systems for all project activities in Adamawa/Kebbi State.
The post will involve coordination with CSO partners and state teams, and in line with EU reporting requirements, and with Oxfam Common Approach to Monitoring, Evaluation, Learning and Social Accountability (CAMSA) guidelines and best practices.
Key Responsibilities
The state Monitoring & Evaluation, Accountability and Learning (MEAL) Officer will perform the following specific duties:
Based on the project proposal, implementation plan, and donor reporting requirements, implement the system for capturing and documenting data and relevant information on project activities, beneficiaries, outputs, outcomes, and impacts, which is feasible, practical, and "user friendly", and will obtain valid and reliable information.
Ensure an effective MEAL data collection and reporting system with all partners through mentorship, on the job training, site visits and other technical support as needed. Ensure systems are well understood and properly implemented by all partners.
Work with partners and state teams to maintain reporting processes to ensure that all information and data is collected, documented, and collated in an accurate and timely manner.
Support the conduct of periodic supportive supervision and Data Quality Assessment visits to state teams, partners, and communities
Facilitate the sharing of information obtained with communities, and other stakeholders through a regular feedback mechanism.
Ensure project implementation is aligned to targets and indicators contained in project proposal
Constantly update project CSO partners and State teams on activities progress
Support the CSO Project Manager to implement, monitor expenditure and budget appropriately, ensuring timely disbursement, activities, reporting, and documentation, monitoring variances and troubleshooting as needed
Provide on-going support to partners, and communities to maintain MEAL systems; identify skill gaps that can be addressed in subsequent trainings.
Analyse information about the programme and make recommendations for improvement.
Prepare and submit monthly reports in ensuring utmost quality
Update project database routinely as at when required
Support monthly data review meetings in States
Work closely with the Abuja based MEAL Officer to ensure that all project reporting and MEAL framework and systems are effectively implemented and that required information and reports are submitted accurately and on time
Assist in the production and publications of all EU project official text, reports and other material in consultation with the Livelihoods Program Manager.
Any other duties as may be assigned by the State Project Manager and or The Abuja based MEAL Officer
Requirements, Skills and Competence
Essential Criteria:
Bachelor's Degree.
Demonstrated experience in relevant data collection and processing methodologies, and with regard to ensuring data quality.
Experience using knowledge management software or database is highly desired.
At least 4 years experience on a similar role
Substantial training and experience in designing MEAL systems, in particular:
For grassroots community programs that support women small scale farmers and families through local groups and structures.
For programs that address issues affecting small scale farmers and families affected by food and nutrition insecurity.
That capture accurate and relevant information, but which are user-friendly and can be managed by “non-IT experts”.
That captures both qualitative and quantitative information.
That will be used and coordinated by multiple levels of staff, partners, and community groups, across multiple geographical areas of operation.
That complies with all EU and Oxfam GB reporting requirements.
Involvement in agriculture projects, and/or those involving families and women.
Involvement in projects utilizing grass-roots approaches and addressing issues of power, diversity, exclusion, participation, and gender.
Proven ability to prepare timely and accurate reports and well-written documents.
Strong training and facilitation skills for various groups at multiple skill levels.
Excellent analytical, conceptual and strategic planning skills
Proven ability to multi-task, engages in long-term planning, meet deadlines, and handle last-minute demands.
Language Requirements: Spoken English-Excellent; Written English-Excellent
Level of IT Expertise: Excellent (SPSS, Word, Excel, PowerPoint, etc.)
Experience developing or using M&E systems in projects with agriculture components and/or interventions.
Knowledge of Hausa (spoken) is a plus.
Staff reporting to this post:
None
Budget Responsibility:
None although this might change
Job Title: Security, Procurement/Logistics /Admin Officer
Locations: Adamawa and Kebbi
Job Family:Program
Level: D2
Job Type: Fixed Contract
Duration: 4 years
Reporting to: Oxfam State Livelihoods Program Coordinator
Slot: 2
Oxfam Purpose
To work with others to find lasting solutions to poverty and suffering.
Team Purpose
To deliver Oxfam’s strategic and operational emergency/resilient food security and livelihood priorities in Nigeria and ensure innovative and quality programme which is shared within Nigeria, the West Africa Region and beyond.
Job Purpose
Security is and will remain of key importance for the Oxfam staff in Abuja and during duty trips throughout the country, especially in more volatile regions like the North-East and the Niger Delta. Good security analysis and risk management measures are required.
The Security, Procurement/Logistics /Admin Officer is the Security focal point for the team. The job holder is also responsible for managing logistics for staff, vehicle fleet, assets, communications, procurement, security and properties to ensure effective, transparent and accountable logistic support to the state based Oxfam staff and partners.
Liaison with program teams to ensure adequate logistical consideration for coordination and planning of program implementation. Provide technical support and guidance to program teams on logistical elements of distribution & procurement planning.
Key Responsibilities
The The State Security, Procurement/Logistics /Admin Officer will perform the following specific duties:
Transport, Fleet, Administration & Reports:
Managing and tracking of all vehicles on the fleet, including movement planning and day-to-day allocation
Manage, maintain and repair vehicles in safe and efficient working order
Ensure that vehicles are checked on a daily basis, and that regular service and maintenance is carried out as per agreed schedule
Responsible for administering litigations and traffic offenses.
Ensure vehicles have current and lawful documentation.
Manage service agreements related to vehicle maintenance and fuelling. Monitor fuel consumption and submit monthly reports
Receive travel requests, and maintain trip schedules and Staff Movement Board.
Liaise with airlines for flight travel ensuring value for money. Coordinate with incoming and outgoing travelers on pick up an drop times ensuring drivers are briefed of movement plans
Ensure accommodation is arranged for travelers. Ensure best value for money and that travelers are clearly informed well in advance
Maintain all logistic files in an organized, accurate and up to date manner
Line manage, coordinate, monitor and guide the work of the drivers, cleaners and guards and any other logistics support by managing performance on an on-going basis
Produce weekly procurement tracker and send to programs and Abuja office as may be required
Produce logistics site report, vehicle and generator cost performance report.
Update the vehicle cost schedule and produce regular vehicle performance and cost reports and send to Abuja office once per month..
Work in close collaboration with the finance and administration departments to ensure effective operations and strong team spirit
Asset & Facility Management:
Maintaining up-to-date control of all assets including tracking donor, value, and location, managing staff issue, and recording all asset movements and disposals
Oversee the issuance and return of assets to/from staff
Ensure good condition of assets, and maintain asset condition reports. Update Asset Register and send to Abuja office every month
Ensure leased properties are in good habitable conditions. Overseeing repairs on these houses, liaising with the caretaker and landlord where necessary.
Establish and maintain a list of contact details for preferred service providers including carpenters, electricians, plumbers, generator servicers and builders and make this list available to staff.
Ensure the telephone system is operational and cost effective (PABX and CUG). Report any defective equipment or service. Check on running costs with Finance to ensure no misuse occurs
Ensure the data network (internet) is operational and cost. Report any defective IT or office equipment to the Log Assistant or Logistic Officer.
Procurement and Supply:
Oversee procurement requirements of the State Office; implement procurement as per approved guidelines, procedures and forms (Purchase Requests, Purchase Orders, Goods Received Notes, etc.)
Check the availability and prices of requested items in the local market; liaise with capital office if procurement must be conducted there
Prepare a weekly summary of all outstanding purchase requisitions, showing the current status of the items and the date which they are expected to be supplied to the projects
Prepare monthly summary reports on the procurement and logistics support functions, identifying problems in operations and solutions proposed
Monitor procurement and logistics support costs in liaison with the Field Accountant to ensure that expenditures remain within approved budgets
Ensure the office is well stocked with necessary supplies stationeries and other consumables
Oversee all arrangements for meetings and conferences as required ensuring these are delivered to a high quality and cost effectively
Security:
Engage state project management and staff as well as staff at all levels to facilitate the adoption and compliance with OGB’s Safety and Security Policy and Standards
Undertake Security Risk Assessments for any and all emergency responses and humanitarian operations
Undertake implementation and compliance with OGB’s Safety and Security Policy and Standards
Develop and deliver capacity building in safety and security training for staff
Provide safety security management advice, guidance and support to the state project office operations
Provide and Coordinate technical assistance and guidance to state project office operations in implementing action plans based on OGB’s Safety & Security Manager assessments and recommendations
Assess and evaluate country/State security guidelines and make recommendations for improvements using the Standards in OGB Policy and Standards for security management plans, evacuation contingency plans and standard operating procedures
Enforce OGB Nigeria Standard Operating Procedures, and provide recommendations to state Livelihood project Manager for improvement
Promote the concept that safety and security plans and guidelines should be jointly developed by the whole team to create ownership and encourage compliance
Promote the concept that safety and security is an integral element of programme design and operations and should be amongst the first planning considerations
Assist the National Oxfam Security Manager to manage the safety and security for day-to-day operations any and all emergency responses and project operations
Undertake implementation and compliance with OGB’s Safety and Security Policy and Standards
Ensure the physical site security of all office and project locations under the jurisdiction of the project state Office
Oversee the contract management and daily management of guards
Track daily field missions and movements of all staff
Report and assist in managing safety and security incidents
Report on safety and security at weekly meetings, and provide updates and information, verbally and in writing as well as send in weekly security situation report to the Country office.
Assist Oxfam State Livelihoods Program Coordinator in organizing the core Crisis Management Team and rehearsing and executing contingency plans.
The post-holder will comply with all relevant OGB policies and procedures with respect to gender, safety and security, code of conduct, equal opportunities and other relevant policies.
Provide Security briefing to all Oxfam staff and visitors to the project state.
Qualification, Administrative & General Skills
Level of Education - Bachelor's Degree 4 Years of Prior Experience in a Similar Role
Communication & Interpersonal Skill Level - Excellent
Language Requirements - English - Excellent; Hausa (spoken) - Good
Level of IT Expertise Required - Good
Experience in procurement and logistics with INGO
Experience in a relatively insecure state based environment
Skills and Competence
Accuracy and timeliness in all areas of responsibility
High level of accuracy in work, and ability to analyse complex sets of relationships and situations
Holds self and others accountable
Future-orientated, thinks pro-actively
Working effectively with stakeholders to achieve common goals
Excellent communication and interpersonal skills
Builds and maintains effective relationships, with their team, colleagues, members and external partners
Approachable, good listener, easy to talk to
Designing more effective admin systems
Willing to take disciplined risks
Honest, encourages openness and transparency, demonstrates highest levels of integrity.
Working Conditions
Ability and willingness to travel to projects and stay in basic conditions when necessary
Staff reporting to this post:
2 Staff (Transport Officer and Office Cleaner)
Budget Responsibility:
None although this might change
Job Title: Partner (CRUDAN & DEC) Livelihoods Program Officer
Locations: Adamawa and Kebbi
Job Type: Fixed Contract
Duration: 4 years
Reporting to: CRUDAN & DEC Directors
Slot: 2
Job Purpose
This position will be responsible for implementing all project activities in the target communities in the state, both directly and indirectly through training/mentoring of Partner project staff and community mobilizers and VSL field officers, linking up with ADP, other NGO and private sector actors.
Key Responsibilities
Direct implementation: Implement all program activities in 3-4 LGAs, which includes:
Facilitate initial community entry activities, mapping, and assessments.
Manages the Partner project budget and makes all approvals of project activities
Formation and initial training of farmers’ association and VS&L groups
Support the conduct of baseline/small scale farmers’ surveys in communities.
Prepare action plans and begin providing direct support to small holder farmers through visits, in line with the action plans, etc.
Initiate/facilitate links and referrals relationships between the farmers’ association and community groups and input suppliers/product buyers, and other service providers/other local sources of support.
Ensure all documentation, reports, and records are maintained per agreed procedure, and information is provided on community activities as required.
Co-facilitate step-down trainings with farmers’ association and community groups on various topics, as outlined in the implementation plan.
Support farmers’ association and community groups to conduct assessments/project activities to small scale farmers especially women in the communities.
Work on value chain actors and their service providers (Private BDS providers)
Work on disaster risk reduction, famer field schools, asset transfer and revolving fund management, community based saving and lending groups
Support Training and formation of Village Savings and Loan Groups (VS&L) in the communities
Ensure data collection of Village savings and Loan Groups for Management information systems under technical guidance of the M&E officer
Coordinate with ADP, other NGOs and private sector actors.
Support CSO to implement program activities in the target communities, as listed above, through:
Co-facilitation of training on various issues and topics as outlined in the project implementation plan and training modules.
Work with project teams to model techniques and processes for community engagement, as specified above under direct implementation.
In subsequent stages of community engagement, provide mentoring and oversight for the activities of the community Mobilizers and farmers’ association and VSL groups
Maintain documentation and M&E systems at the community/state level: with the technical guidance of MEAL officer, work with community mobilizers, field officers, farmers’ association and community groups to ensure that all documents for small scale farmers are kept up-to-date, accurate, and secured; and ensure that information is compiled as needed in an accurate and timely basis to assess progress against activities and outcomes for each community.
Support the Oxfam State Program Coordinator and CSO Leader as required in externally representing the project to government agencies, other implementing partners and service providers. Help establish referral systems with other service providers at the local level, to be utilized by community mobilizers, field officers and farmers’ association and community groups to refer small scale farmers for services not provided by this project.
Support the community mobilizers, VSL field officers and farmers’ association and community groups to explore opportunities for soliciting additional indigenous support to small scale farmers from local resources through community and in-kind contributions, waiving of service fees, and other such strategies.
Co-facilitate training activities for external agencies and private sector actors as required, and in line with the project implementation plan.
Work with the Finance/Admin Officer, project partners, and community mobilizers, and VSL field officers to ensure that all financial activities conducted in each community are properly documented in line with CSO policies and OGB/EU procedures.
Other ad hoc tasks as requested by Line Manager.
Requirements, Skills and Competence
Essential Criteria:
Level of Education - Degree, Master degree in Agronomy or Agro - Economy or equivalent in relevant field with at least 3 years experience preferably with donors such as EU, ECHO, OFDA, and DFID.
Must have substantial experience in implementing community-level development projects, using participatory engagement and grassroots mobilization techniques.
Experience working on value chain actors and their service providers (Private BDS providers)
Involvement in Agricultural value chain projects, and/or those involving small scale farmers, especially those with asset/cash transfer components and/or interventions.
Sound experience working on disaster risk reduction, famer field schools, asset transfer and revolving fund management, community based saving and lending groups
Excellent training and facilitation skills with a wide variety of groups having diverse experiences, backgrounds, skills, and education levels.
Experience in handling grants to local groups, ensuring appropriate basic documentation and accountability at the community/field level.
Excellent verbal communication and listening skills.
Language Requirements: Spoken English-Excellent; Written English-Good (ability to type and prepare reports and other documents as needed.)
Must be able to speak at least one local language predominant in that state.
Desirable Criteria:
Experience in engaging directly with small scale famers, facilitating women activities and/or facilitating small scale farmers’ participation in meetings, discussions, etc.
Involvement in projects and/or initiatives that address issues of power, diversity, exclusion, participation, and gender.
Ability to multi-task, engage in long-term planning, meet deadlines, and handles last-minute demands; exercise patience, and adapt to changing circumstances.
Level of IT Expertise: Good (Word, Excel, PowerPoint, etc.)
Staff reporting to this post:
Between 7-9 (Finance Officer and Community Mobilizers and VSL field officers)
Job Title: Partner (CRUDAN &DEC) Finance Officer
Locations: Adamawa and Kebbi
Job Type: Fixed Contract
Duration: 4 years
Reporting to: Partner Livelihoods Program Officer
Slot: 2
Job Purpose
To process the daily, monthly financial information for the partner CSO Office and to assist with the management and administration of finance/admin duties in the EU programme.
He or she ensures that financial records comply with donor's regulations and policies and procedures by accurately processing and reviewing journal entries and vouchers, ensuring that proper management and control are maintained for all financial transactions and providing support to achieve overall objectives of the program.
Dimensions
Significant transactions processing and documentation
Carry out clearly defined tasks laid down by Coordinator/ managers / supervisor.
Tasks are routine but may require the use of some initiative and/or basic planning.
To be responsible for the proper use of equipment under direct control.
Required to give straightforward information to colleagues, supervisors and occasionally members of the public.
Tracking of grant disbursements and monitoring of outstanding trenches using a customised tool for this purpose
Key Responsibilities
To maintain all primary financial records in the accounts office and ensure that these records are accurate and up to date.
To maintain a filing directory of files for accurate, consistent and shelving/archiving with 99% timely retrieval rating.
Scan all payment vouchers electronically and store in the hard drive and all other confidential documents
To prepare batches of consolidated vouchers (receipts and payments) produced in the office and ensuring that these are presented to the Finance Officer for posting at the end of the day or at the end of the week, at least
Recording of transactions in system that answers key questions (what? Who? When?...) about every transaction.
Ensuring that recording of transactions match the source documents in coding (primary & secondary), nature and referencing
Cash & cheques disbursements and ensuring proper security of cash, both in the safe and in transit. Conduct cash count and document the process with appreciate sign off.
To ensure that all accounts have all the supporting documents (approval notes, goods received notes, invoices, receipts, etc.) and that all records are filed or stored in good order according to the guidelines set by the programme
To support internal and external auditors by providing all supporting documentations in an orderly and timely manner
To ensure that all payment request forms, invoices, LPOs, receipts and any other payment documents are critically checked for accuracy and correctness and has met minimum accounting standards
To ensure accurate and proper coding of expenditure on all primary documentation
Paid STAMPING of all processed financial documents along with proper coding of expenditure as they occurred.
Transfer all financial document two months old to archives with appropriate documentation for storing and retrieval processes.
Remittance of all taxes and staff pensions in a timely manner with one week of occurring
Maintain asset register
Bank reconciliation
Maintain store inventory (in stock/out stock)
Requirements, Skills and Competence
B.Sc/HND in Accounting and related courses or related fields
Accounting/banking qualification with minimum 3 years working experience
Good level of financial and numerical skills
Good filing and archiving knowledge
Good communication skills - both written and verbal; experience of writing reports
Subscribe to high moral code of ethic.
Computer literacy especially in excel, power point and word-processing skills
Fluency in written and spoken English and Hausa.
Good communication and interpersonal skills.
Ability to prioritise a complex workload
Others:
To provide backup support functions within the business support unit as may be assigned including over for log & admin roles as deemed necessary by Line & overview managers.
Staff reporting to this post:
None
Job Title: Driver
Locations: Adamawa and Kebbi
Job Family: Program
Level: E1
Job Type: Fixed Contract
Duration: 4 years
Reporting to: Security, Procurement/Logistics /Admin Officer
Slot: 2
Oxfam Purpose
TTo work with others to find lasting solutions to poverty and suffering.
Team Purpose
To deliver Oxfam’s strategic and operational emergency/resilient food security and livelihood priorities in Nigeria and ensure innovative and quality programme which is shared within Nigeria, the West Africa Region and beyond.
Job Purpose
Drivers will be responsible for the management of logistics and transportation of both project personnel and goods within and outside the project areas.
These officers will also be responsible for ensuring effective maintenance of project vehicles. The drivers will also assist the admin support unit in arranging logistics during events such as workshops, conferences, etc.
Key Responsibilities
Drive the project team to locations or sites where project activities take place;
Ensure that all project vehicles are driven with care, caution and safety;
Inform the project management when project vehicles are due for service or need major maintenance or repairs;
Assist in arranging logistics during project events; and
Any other related duties that may be delegated.
Requirements, Skills and Competence
Essential Criteria:
Minimum of Senior School Certificate; Possession of valid driver’s license and at least 3 years driving experience in a reputable organization;
Knowledge of Hausa (spoken) is a plus.
Fair level of oral and written communication skills;
Good interpersonal communication, teamwork, and partnering skills
Staff reporting to this post:
None
Budget Responsibility:
None although this might change
How to Apply
Interested and qualified candidates should send application letter and curriculum vitae in English to: oxfamgbnigeria@oxfam.org.uk
For enquiries contact: dnwankwo1@oxfam.org.uk for Oxfam, info@dexcentre.org , for DEC-Bauchi and crudanhq@gmail.com for CRUDAN.
Note: Applications sent to the enquiry email will be disqualified.
Application Deadline 6th July, 2015.
The Company
Oxfam is a confederation of 17 AffilIates committed to creating a just world without poverty. In Nigeria Oxfam works in the areas of Economic Justice/Sustainable Livelihoods,
Humanitarian programming to save lives, Advancing Gender Justice and Good governance, adopting a rights based approach.
Christian Rural and Urban Development Association of Nigeria (CRUDAN) is a Christian, not-for- profit, Non-Governmental Organization, working to ensure that Nigerian communities experience sustained food security, improved household nutrition, economic justice, natural resources management. disaster risks reduction, conflict transformation and humanitarian aid without bias to faith, gender or ethnicity.
Development Exchange Centre (DEC) is a non-government, not-for profit organization with a mandate to support rural and urban women to improve living conditions. This is pursued through the provision of social and micro finance services for socio-economic empowerment.
Oxfam, CRUDAN and DEC seek to employ qualified candidate to fill the position below for the anticipated four year EU-funded pro resilience action (PRO-ACT) aiming at building food security and resilience in Northern Nigeria:
Job Title: Partner (CRUDAN &DEC) Partner Village Savings and Loans (VSL) Field Officer
Locations: Adamawa and Kebbi
Job Type: Fixed Contract
Duration: 3 years
Reporting to: Partner Livelihoods Program Manager
Slot: 7
Job Purpose
This position will be responsible for implementing all project activities in the target communities in the state, through training/mentoring of farmers and community mobilizers on village savings and loans model and linking up farmers with private sector actors in microenterprises and finance.
Key Responsibilities
The Community Mobilizers will perform the following specific duties:
Mobilisation and awareness raising with local leadership and traditional chiefs
Mobilisation of community groups
Training Associations in the implementation of VSL
Coach VSL groups during savings, credit and reimbursement transactions
VSLA data gathering monthly and Association monitoring
Preparation of periodic operational plans
Preparation of progress reports
Problem solving
Connect VSL groups to extension services, input suppliers (fertilisers, seeds), financial service providers and farmers’ produce buyers
Write progress reports monthly
Collect data and human stories capturing the most significant changes in the lives of target groups
Link VSL groups with trading platforms (input suppliers and produce buyers)
Requirements, Skills and Competence
National Diploma / NCE in relevant discipline.
Living in community and speaks the local language (Hausa)
Respected by local people and leaders and known to be conscientious
Reputation for integrity
Organisational skills with an eye for detail
Good diplomatic skills
Dynamic and with good motivational skills
Skills & Experience
Essential:
2 years working experience and at least 2 years in community development
General Written & Verbal Communication & Interpersonal Skill Level –good
Language Requirements - speaking local language – English/Hausa
Good Living in community
Respected by local people and leaders and known to be conscientious
Motorcycle license
Ability to ride a motorcycle
Experienced facilitator/trainer
Experienced and detail oriented planner
Community development
Experienced facilitator
Experience in data analysis
Staff reporng to this post:
None
Remuneration
Remuneration is Based on the National Salary Scale of Nigeria Country Office
Job Title: Finance and Compliance Officer
Location: Abuja
Job Family: Finance
Level: D1
Job Type: Fixed Contract
Duration: 4 years
Reporting to: Business Support Manager (BSM).
Oxfam Purpose
To work with others to find lasting solutions to poverty and suffering.
Team Purpose
To provide a proactive, efficient and effective financial management service to Oxfam’s Programme in Nigeria and West Africaas maybe required.
Job Purpose
To be responsible for the provision of efficient and effective accounting services to Nigeria through technical support to finance and non finance in the region, capacity building and quality control on financial information to internal and external stakeholders.
The position will also provide a proactive, efficient and effective donor and financial compliance & risk management service to Oxfam’s Programme in Nigeria
Dimensions
Provide Financial Management Support to Country Programmes and Partners for effect and efficient financial management
Support enforcement of local laws and OGB corporate standards as they affect Finance for judicious accounting, reporting and total compliance to donor’s guidelines, policies and contractual conditions
Train Finance staff on OGB and donors Finance procedures/tools with post training implementation follow ups, refreshers, hands on coaching/mentoring and flagging and timely resolving non compliance challenges via various tracking methods including ‘Transactions Compliance Testing’ (TCT)
Handle queries and promptly resolve queries on financial and contractual compliance matters from internal and external stakeholders from time to time including daily/weekly/monthly/quarterly as may be most appropriate
Prepare monthly detailed reports in donor’s formats, Interpret Financial Information for departmental and senior managers informed decision making and required actions arising from Budget and Actual monitoring meeting.
Supervise day to day transaction processing (directly or indirectly) – problem solving at national office, state offices and ensuring partners’ finance staff are effectively documenting, recording systemically using the required tools and framework
Contributes to effective project expenditure monitoring including management of restricted funds, may include unrestricted of the Nigeria country office as maybe assigned to by the management
Develop risk profile with mitigation set of defined solutions for regular monitoring, updating and ensuring implementation of required ways of working. Also, contribute to annual/other assessments of partners and reviews in the country team including the Region when required.
Lead and support Internal and External audits in the country office and ensuring that audit findings and recommendations are reviewed regularly for implementation as much as possible providing reasons if any recommendation is not implementable.
Contribute to management to the overall business support unit’s objectives and output deliverables in a qualitative manner.
Staff performance objectives planning, development and periodic staff performance monitoring, evaluation and performance development plans development for enhancing skills and performance
Participate in budget development, revision from time to time
Key Responsibilities
National, States and partners offices Duties:
Ensure quality of financial accounts is maintained.
Ensure compliance with corporate deadlines for financial account reporting
Manage and monitor the regular (daily/monthly) reconciliation of time sheets, complete supporting documentation for each transaction, ensuring that all discrepancies are promptly cleared by partners and staff and flagging concerns through the management line when discrepancies are left unresolved for more than a month.
Ensure accurate EOC/pension provisions Account, reviewed monthly and reconciled with PeopleSoft.
Ensure accurate project acquired Fixed Asset Register (FAR) is maintained in line with donor requirements. Participate in or ensure quarterly physical asset verification and reconciliation to PeopleSoft data.
Ensure financial procedures in the country office is consistent with corporate and donor finance standard and where they do not, take remedial action and/or recommend exception procedures to management for review and sign off.
In coordination with BSM, develop audit term of reference, supervise internal and external audits to ensure timely and effective audits from time to time.
Monitor Cash flows to ensure appropriate amounts of cash are being maintained for unimpeded program delivery.
Review transactions listing (partners & Oxfam) for accuracy, adequacy, existence and relevance to budget lines, conditions and coding (PeopleSoft and auxiliary C code) are consistently used and cross reference on all documents, and accurately transcribed into PeopleSoft template before posting into the system.
Ensure that field office financial documents are scanned, for the conduct monthly TCT and feedback on compliance to partners, BSM, Project Managers. Monitor non compliance for appropriate actions for prompt resolution of findings before the next TCT.
Ensure that donor detailed budget is in PeopleSoft, partners grants are timely released, accounted for and monthly update budget and expenditure in PeopleSoft in accordance with Oxfam Donor Contract Management (DCM) using codes 70000, 71000 & 72000.
Produce relevant monthly management financial information for various end users staff to support in management decision making.
Support in the preparation and monitoring of consolidated donor Budgets when required
Participate in inception meetings, monitoring visits and roll out of various financial tools when required. Ensure that agreed tools are used.
To ensure effective partner financial management across the country programme including partner capacity building.
Ensure effective restricted contract management including quality check of donor reports and capacity building of staff on the same.
To provide support to Country Programme staff in the annual budgeting process.
Train staff and support staff in the use of PeopleSoft and monitor the agreement amongst CRIMSON, OPAL and PeopleSoft.
Preparation of statutory financial accounts for the country office (usually end of the year) i.e. Income statement and Balance Sheet
Perform other duties as assigned.
Act as cover in absence of BSM.
Skills, Requirements and Competence
Bachelor's/HND degree in Accounting
At least five (5) year's experience in finance, ideally with at least two years working in a supervisory position.
Proven leadership skills in motivating multi cultural and multi sectoral teams.
Ability to develop and produce critical finance management tools to ensure excellent financial services to deliver the programme.
Proven experience of managing funds raised from institutional donors such as EU, ECHO, OFDA, DFID, etc
Experience of managing donor schedules and production of donor reports.
Proven knowledge and experience of computerised systems, preferably with accounting packages as well as advanced Excel skills.
Excellent interpersonal skills; ability to work on own and within various teams.
Excellent communication skills, fluency in verbal and written English/French.
Ability to delegate, coach and develop staff.
Ability to manage competing tasks; ability to prioritise and produce high level output consistently.
Knowledge of local laws related to finance will be an advantage.
Critical awareness of gender equity principles and commitment and interest to developing these within Oxfam.
Able to travel to field offices on a regularly basis
Fluency in verbal and written English
Staff reporting to this post:
Two or more staff
Budget Responsibility:
None but strategic monitoring and probity requirement
Job Title: Procurement/Logistics and Administrative Coordinator
Location: Abuja
Job Family: Property/Logistics
Level: C2
Duration: 4 years
Reporting to: Business Support Manager (BSM).
Oxfam Purpose
To work with others to find lasting solutions to poverty and suffering.
Team Purpose
To deliver Oxfam's strategic and operational Resilient Food security and Livelihood priorities in Nigeria and ensure innovative and quality programme which is shared within Nigeria, the West Africa Region and beyond.
Job Purpose
To play a leading role in support to the procurement within the country office and partners alike in meeting internal and external procurement and supply value chain for effective and efficient programme delivery, coordinating Oxfam's programme activities relating to Supply and Logistics both in Abuja, Kebbi and Adamawa. 'Supply and Logistics' refers to a broad set of operational and support activities related to requirements planning, procurement and delivery of materials and services, management of fleet and transport.
Dimensions
Overall management and implementation of country logistics / supply policy ensuring that authority and procedures are adhered to and followed, to promote and integrate their best practice at national, states and partners offices funded from the Country programmes
Inform, train, build capacity, empower and monitor Country Office (CO) teams to lead on procurement and logistics compliance , management of, and supply chain on, unrestricted & restricted funding in Oxfam's .management information systems
Provide support to the staff and partners on good quality donor & financial procurement/logistics administration, development of procurement plan and monitoring tool/framework. This includes assessing & assuring the quality and accuracy of compliance to donor and Oxfam's procurement standards and specific contract terms and condition with clear audit trails and supporting documentation.
Monitoring and advising on the procurement/supply chain/warehousing management consistency & operation of the Oxfam systems for full donor contract management.
Influence the development of strategy, supports operational implementation and develops solutions to diverse and simplify complex problems within organisational policy
Handling and ensuring the procurement thresholds, vetting processes are followed, response to queries on logistics and administration related matters from donors/partners/finance and non-financial staff
Contribute to effective project logistics monitoring including proactive and smart management of restricted and unrestricted funds
Support enforcement of local laws and OGB corporate & regional standards & procedures including 'Know Your Client' (KYC) checks and prepare required reports
Contribute to comprehensive risk assessment, monitoring and supporting good quality risk management for both financial and donor contractual activity across the projects operating in the country to include partners funded compliance to procurement/logistics requirements
To contribute to the development of logistics/procurement policies, procedures and strategy and systems enhancements
Produce regular and ad hoc management reports as agreed with line manager in line with the post holder's objectives
Key Responsibilities
Overall management and implementation of country logistics / supply policy ensuring that authority and procedures are adhered to and followed, to promote and integrate their best practice into the Country programmes
Monitor actions agreed by management in their monthly, quarterly management reports and flag exceptional issues arising from this analysis with country and line management
To ensure the development and maintenance of a database of appropriate suppliers, equipment and specifications able to supply Oxfam programmes and to share and promote this information with the staff and partners and other technical staff review the quality and accuracy of asset and stock verifications
In conjunction with the BSM develop capacity building & succession plans and related staff development activities to support
To travel to the field and partners’ offices as required supporting the effective delivery of the role.
To carry an appropriate risk assessment aim to strengthens the compliance and plan to overcome weaknesses of country logistics operations
Support staff in the country to monitor and comply with the restricted funding from day to day by appropriate us e of checklist that monitors programme, finance and logistics requirements
Develop procurement plan, monitor implementation and update regularly
Review overdue, due and in process logistics for adequacy of resources to complete, assess underlying issues making them overdue, how to resolve, and ensure good communications with line managers to achieve this
Develop and agree priorities for assuring quality and respecting donor requirements.
Review & sample contract project documentation to ensure that key documentation such as proposals, contracts, amendments, reports, budgets, spend reports and other grant management documentation is:
Easy to access in relevant and appropriate formats
Complete and accurate
Properly supported and evidenced
Procurement & tendering processes and procedures have been followed
Warehouse and Asset management policies have been correctly observed
Correctly allocated to contracts
Any other duties as agreed with line manager and included in performance objectives
Skills, Requirements and Competence
Essential:
Highest levels of personal integrity and accountability
Master's degree in Procurement/Logistics/Business or equivalent
At least five (5) years experience in procurement/logistics and working with institutional donors environments
Strong understanding of best practice logistics/financial systems and policies/procedures
An understanding and experience of auditing techniques and tools
Good grasp of institutional donor requirements
Proven experience of managing funds raised from institutional donors such as EU, ECHO, OFDA, DFID,
Experience of capacity building in relation to procurement/logistics development and administration as well as coaching and mentoring skills
Strong project management and presentation skills
Experience and ability to contribute to cross-departmental projects
Proven knowledge and experience of computerised contract and logistics systems as well as advanced Excel skills
Demonstrable experience with tender and consortium bid budget development and financial management
At least two years working in a supervisory position
Ability to delegate, coach and develop staff
Ability to work on own and as a team player
Ability to manage competing priorities and produce consistent high level outputs
Good analytical, reporting and financial skills
Thoroughness and attention to details
Excellent communication & interpersonal skills
Able to identify, prioritise and recommend actions to mitigate risk
Fluency in verbal and written English
Desirable:
Knowledge of West African local laws related to finance
Proven skills in motivating multi cultural and multi sectoral teams
Ability to communicate potentially sensitive information appropriately, both verbally and in written form
Awareness of gender equity principles and commitment and interest in developing these within Oxfam
Staff reporting to this post:
Two or more staff
Budget Responsibility:
None but strategic monitoring and probity requirement
Job Title: Partner (CRUDAN & DEC) Community Mobilizer
Locations: Adamawa and Kebbi
Duration: 4 years
Post holder reports to: Partner Livelihoods Program Manager
Staff reporting to this post: None
Budget Responsibility: None
Slots: 7
Job Purpose
To support the implementation, and maintain effective and appropriate community engagement on all project activities in communities of Adamawa/Kebbi State.
The post will involve coordination with farmers and state teams
Key Responsibilities
The Community Mobilizers will perform the following specific duties:
Based on the project activities, and or plans, and donor reporting requirements, implement the system for capturing and documenting data and relevant information on project activities, beneficiaries, outputs, outcomes, and impacts, which is valid and reliable information.
Support in MEAL data collection and reporting through site visits and other support as needed. Ensure beneficiaries are well informed, processes understood and properly implemented by the beneficiaries.
Work with households and state teams to ensure that all information and data is collected, documented, and collated in an accurate and timely manner.
Support the conduct of periodic supportive supervision and Data Quality Assessment visits to households and communities
Facilitate the sharing of project and relevant information obtained with households and communities, and other stakeholders through feedback mechanism.
Ensure project implementation is aligned to targets as directed by the state MEAL officer
Constantly update beneficiaries and communities on project activities and progress
Support the CSO Project Manager to monitor project sites and community participation, ensuring timely meetings, activities, reporting, and documentation, monitoring troubleshooting as identified
Prepare and submit monthly reports
Support the update of project database routinely as at when required
Support monthly review meetings in communities
Any other duties as may be assigned by the State Project Manager and or The state MEAL Officer
Skills and Competence
Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling CSO values
Holds the farmers and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages farmers to do the same
Widely shares their personal vision for the CSO, engages and motivates others
Future orientated, thinks strategically
Builds and maintains effective relationships,
Values diversity, sees it as a source of competitive strength
Approachable, good listener, easy to talk to
Develops and encourages new and innovative solutions
Willing to take disciplined risks
Honest, encourages openness and transparency; demonstrates highest levels of integrity
Skills & Experience
Essential
2 years working experience- National Diploma / NCE in relevant discipline. Living in community and speaks the local language
General Written & Verbal Communication & Interpersonal Skill Level good
Language Requirements - speaking local language - English/Hausa - Good Living in community
Respected by local people and leaders and known to be conscientious
Motorcycle license
Ability to ride a motorcycle
Job Title: State Livelihoods Program Coordinator
Locations: Adamawa and Kebbi
Job Family: Program
Level: C2
Duration: 4 years
Reporting to: The Livelihoods and Private Sector Program Manager, Oxfam Nigeria
Slot: 2
Oxfam Purpose
To work with others to find lasting solutions to poverty and suffering
Team Purpose
To deliver Oxfam's strategic and operational Resilient Food security and Livelihood priorities in Nigeria and ensure innovative and quality programme which is shared within Nigeria, the West Africa Region and beyond.
Job Purpose
This position will assume direct management responsibility of the EU project activities in the state. This includes supervising state based project teams, coordinating the local partners on the technical and other matters which are directly related to the state level operation and implementation, responsibility for all documentation and reporting; and supervising of the grant management aspect of the project in conjunction with the M&E officer.
The State Livelihoods Program Coordinator will be the main liaison person for the EU project between Oxfam, relevant stakeholders and Non- Governmental Organizations (NGOs) involved in the Food Security and Livelihoods programs at the project state.
S/he will ensure that the notion of "women's rights at the heart of our work&" is present in all work s/he takes forward.
Key Responsibilities
The State Livelihoods Program Manager will perform the following specific duties:
Provides technical leadership and support to the field based teams and partners to develop strong work plans and budgets to deliver effective services to farmers;
Reviews the partners' annual and quarterly plans and budgets and provide necessary guidance to ensure these are compliant with the EU project implementation procedures and quality standards;
Together with Abuja and field-based staff, monitor and track progress of the partners to ensure conformity with annual and quarter work plans and focus on meeting targets;
Supports partners and field staff to roll out coordinated activities and ensures farmers receive the agreed project services;
Provides technical support and guidance for partners and field based staff in the major programming areas and services to ensure programs are implemented in technically sound and culturally appropriate ways;
Mobilizes additional technical support both internally and externally as may be needed by the field staff and partners.
Prepares annual and quarterly work plans for state technical support and reports accomplishments to the Livelihoods and Private Sector Manager on monthly basis;
Participates and supports state level coordination and review meetings while using these opportunities to provide essential technical updates to field staff and partners and reviewing progress towards achieving Project goals;
Represents EU project and Oxfam GB in the various partnership meetings with MDAs, Private Sector Actors and civil society organizations at state level;
Provides leadership in planning and implementation of new initiatives related to small scale farmers especially women in the state.
Strengthens and identifies new opportunities for program linkages and partnerships with government and non-government partners at state level.
Maintains close communication and collaboration with the responsible Managers or Coordinators at the state level CSOs to ensure that support provided and actions agreed upon are channelled through acceptable project structures;
Supports the process of documenting promising practices, prepares and submits quarterly reports on progress to the Livelihoods and Private Sector Manager;
Direct line management of the EU project staff who are based at state level.
Manages the performance of staff on an on-going basis including guidance, motivation, resolution of problems, training needs identification, regular review meetings, and provision of Performance Appraisals according to Oxfam GB policies and procedures.
Ensuring that direct reports have clear roles and responsibilities under the EU project, and a strong understanding of all of Oxfam GB's regulations and policies.
Direct management and coordination of all project activities at state level, in line with the project proposal and implementation plan.
Ensure regular two-way communication and consultation between the field staff and the Oxfam GB Abuja based program management team.
Provide continuous orientation and guidance for the project field staff and partners to promote the EU Project methodology in the target communities as well as neighbouring LGAs and communities.
Work in close collaboration with the CSO Partners to conduct periodic monitoring/reviews of all small scale farmers components, identifying successes, and using lessons learned to make improvements as feasible.
Develop a mechanism to mobilize the private and public sectors to maximize the local response to climate change adaptation. Based on this also strengthen private public partnerships
Strengthen coordination of response which includes mobilization of volunters and provision of support for partners to map out service providers and strengthen linkage and referals with inputs and product dealers.
Serve as the main focal point for organizational relationships with the partners in that state; help the M&E and Security Procurement/Logistics /Admin Officer to ensure security and Logistic plans are implemented, monitored, and completed.
Work closely with the Abuja based M&E Officer to ensure that all project reporting and M&E systems are effectively implemented and that required information and reports are submitted accurately and on time.
Work closely with the CSO Project Manager to implement, monitor expenditure of budget appropriately, ensuring timely disbursement, activities, reporting, and documentation, monitoring variances and troubleshooting as needed.
Develop and maintain strong external networks with government agencies, partners, other EU implementing partners, and other key stakeholders in the state.
Assumes other roles and responsibilities relevant to the position that may be assigned by the Livelihoods & Private Sector Manager
Work on value chain actors and their service providers (Private BDS providers)
Work on disaster risk reduction, farmer field schools, asset transfer and revolving fund management, community based saving and lending groups
Skills, Requirements and Competence
D = Desirable E = Essential
Excellent analytical and critical thinking ability, with a Master's degree in Agriculture, Food Security, Climate Change, Resilience Building or a related field of study with at least 7 years of field experience in Project Management with donors such as EU, ECHO, OFDA, and DFID. (E)
Proven ability, and preferably experience in working in areas of chronic poverty and inequality (E). Preferably in Northern Nigeria (D)
Proven commitment to working to reduce poverty and suffering. (E)
Proven ability of understanding and applying issues related to gender and women’s rights in a development context (E)
Proven ability, and preferably experience at, supporting and influencing others through advisory roles, with multi-cultural teams, and of a variety of levels of seniority. (E)
Proven ability to develop and to manage complex institutional relationships. (E)
A high degree of self-motivation, an ability to work towards institutional goals, and proven examples of delivery of tasks while operating under pressure. (E)
Well-connected within a network of professionals working on resilience building, food security, adaptability and development issues (D)
Knowledge of current trends in the climate change debate as it relates to poverty. (D)
Experience in working with and building capacity of civil society groups, including community based or established NGO's. (E)
Substantial experience in implementation or management of similar development projects and/or field offices, particularly in the following areas:
Ability to manage teams across multiple areas of responsibility (program and admin/support/finance); proven experience in motivation and team building.(E)
Experience in overseeing field-level financial systems, spending, monitoring, documentation, and reporting, in line with Oxfam GB's requirements. (E)
Involvement in small scale farmers especially women projects, and/or those involving families or households. (D)
Work on value chain actors and their service providers (Private BDS providers)
Work on disaster risk reduction, farmer field schools, asset transfer and revolving fund management, community based saving and lending groups
Involvement in projects utilizing grass-roots approaches and addressing issues of power, diversity, exclusion, participation, and gender. (D)
Preparing timely and accurate reports and documents. (E)
Managing projects with multiple partners and stakeholder groups.(D)
External networking and relationship-building. (D)
Proven ability to multi-task, engage in long-term planning, meets deadlines, and handles last-minute demands. (E)
Excellent communication and listening skills. (E)
Language Requirements: Spoken English-Excellent; Written English-Excellent (E)
Ability to speak at least one local language predominant in that state. (D)
Level of IT Expertise: Excellent (Word, Excel, PowerPoint, etc.) (E)
Staff reporting to this post:
4 Staff including Security Procurement/Logistics /Admin Officer, M&E Officer
Budget Responsibility:
None although this might change.
Job Title: State Monitoring, Evaluation, Accountability and Learning (MEAL) Officer
Locations: Adamawa and Kebbi
Job Family: Program
Level: D2
Job Type: Fixed Contract
Duration: 4 years
Reporting to: State Livelihoods Program Coordinator
Slot: 2
Oxfam Purpose
To work with others to find lasting solutions to poverty and suffering.
Team Purpose
To deliver Oxfam’s strategic and operational emergency/resilient food security and livelihood priorities in Nigeria and ensure innovative and quality programme which is shared within Nigeria, the West Africa Region and beyond.
Job Purpose
To assume a technical role in implementing, and maintaining effective and appropriate Monitoring, Evaluation, Accountability and Learning systems for all project activities in Adamawa/Kebbi State.
The post will involve coordination with CSO partners and state teams, and in line with EU reporting requirements, and with Oxfam Common Approach to Monitoring, Evaluation, Learning and Social Accountability (CAMSA) guidelines and best practices.
Key Responsibilities
The state Monitoring & Evaluation, Accountability and Learning (MEAL) Officer will perform the following specific duties:
Based on the project proposal, implementation plan, and donor reporting requirements, implement the system for capturing and documenting data and relevant information on project activities, beneficiaries, outputs, outcomes, and impacts, which is feasible, practical, and "user friendly", and will obtain valid and reliable information.
Ensure an effective MEAL data collection and reporting system with all partners through mentorship, on the job training, site visits and other technical support as needed. Ensure systems are well understood and properly implemented by all partners.
Work with partners and state teams to maintain reporting processes to ensure that all information and data is collected, documented, and collated in an accurate and timely manner.
Support the conduct of periodic supportive supervision and Data Quality Assessment visits to state teams, partners, and communities
Facilitate the sharing of information obtained with communities, and other stakeholders through a regular feedback mechanism.
Ensure project implementation is aligned to targets and indicators contained in project proposal
Constantly update project CSO partners and State teams on activities progress
Support the CSO Project Manager to implement, monitor expenditure and budget appropriately, ensuring timely disbursement, activities, reporting, and documentation, monitoring variances and troubleshooting as needed
Provide on-going support to partners, and communities to maintain MEAL systems; identify skill gaps that can be addressed in subsequent trainings.
Analyse information about the programme and make recommendations for improvement.
Prepare and submit monthly reports in ensuring utmost quality
Update project database routinely as at when required
Support monthly data review meetings in States
Work closely with the Abuja based MEAL Officer to ensure that all project reporting and MEAL framework and systems are effectively implemented and that required information and reports are submitted accurately and on time
Assist in the production and publications of all EU project official text, reports and other material in consultation with the Livelihoods Program Manager.
Any other duties as may be assigned by the State Project Manager and or The Abuja based MEAL Officer
Requirements, Skills and Competence
Essential Criteria:
Bachelor's Degree.
Demonstrated experience in relevant data collection and processing methodologies, and with regard to ensuring data quality.
Experience using knowledge management software or database is highly desired.
At least 4 years experience on a similar role
Substantial training and experience in designing MEAL systems, in particular:
For grassroots community programs that support women small scale farmers and families through local groups and structures.
For programs that address issues affecting small scale farmers and families affected by food and nutrition insecurity.
That capture accurate and relevant information, but which are user-friendly and can be managed by “non-IT experts”.
That captures both qualitative and quantitative information.
That will be used and coordinated by multiple levels of staff, partners, and community groups, across multiple geographical areas of operation.
That complies with all EU and Oxfam GB reporting requirements.
Involvement in agriculture projects, and/or those involving families and women.
Involvement in projects utilizing grass-roots approaches and addressing issues of power, diversity, exclusion, participation, and gender.
Proven ability to prepare timely and accurate reports and well-written documents.
Strong training and facilitation skills for various groups at multiple skill levels.
Excellent analytical, conceptual and strategic planning skills
Proven ability to multi-task, engages in long-term planning, meet deadlines, and handle last-minute demands.
Language Requirements: Spoken English-Excellent; Written English-Excellent
Level of IT Expertise: Excellent (SPSS, Word, Excel, PowerPoint, etc.)
Experience developing or using M&E systems in projects with agriculture components and/or interventions.
Knowledge of Hausa (spoken) is a plus.
Staff reporting to this post:
None
Budget Responsibility:
None although this might change
Job Title: Security, Procurement/Logistics /Admin Officer
Locations: Adamawa and Kebbi
Job Family:Program
Level: D2
Job Type: Fixed Contract
Duration: 4 years
Reporting to: Oxfam State Livelihoods Program Coordinator
Slot: 2
Oxfam Purpose
To work with others to find lasting solutions to poverty and suffering.
Team Purpose
To deliver Oxfam’s strategic and operational emergency/resilient food security and livelihood priorities in Nigeria and ensure innovative and quality programme which is shared within Nigeria, the West Africa Region and beyond.
Job Purpose
Security is and will remain of key importance for the Oxfam staff in Abuja and during duty trips throughout the country, especially in more volatile regions like the North-East and the Niger Delta. Good security analysis and risk management measures are required.
The Security, Procurement/Logistics /Admin Officer is the Security focal point for the team. The job holder is also responsible for managing logistics for staff, vehicle fleet, assets, communications, procurement, security and properties to ensure effective, transparent and accountable logistic support to the state based Oxfam staff and partners.
Liaison with program teams to ensure adequate logistical consideration for coordination and planning of program implementation. Provide technical support and guidance to program teams on logistical elements of distribution & procurement planning.
Key Responsibilities
The The State Security, Procurement/Logistics /Admin Officer will perform the following specific duties:
Transport, Fleet, Administration & Reports:
Managing and tracking of all vehicles on the fleet, including movement planning and day-to-day allocation
Manage, maintain and repair vehicles in safe and efficient working order
Ensure that vehicles are checked on a daily basis, and that regular service and maintenance is carried out as per agreed schedule
Responsible for administering litigations and traffic offenses.
Ensure vehicles have current and lawful documentation.
Manage service agreements related to vehicle maintenance and fuelling. Monitor fuel consumption and submit monthly reports
Receive travel requests, and maintain trip schedules and Staff Movement Board.
Liaise with airlines for flight travel ensuring value for money. Coordinate with incoming and outgoing travelers on pick up an drop times ensuring drivers are briefed of movement plans
Ensure accommodation is arranged for travelers. Ensure best value for money and that travelers are clearly informed well in advance
Maintain all logistic files in an organized, accurate and up to date manner
Line manage, coordinate, monitor and guide the work of the drivers, cleaners and guards and any other logistics support by managing performance on an on-going basis
Produce weekly procurement tracker and send to programs and Abuja office as may be required
Produce logistics site report, vehicle and generator cost performance report.
Update the vehicle cost schedule and produce regular vehicle performance and cost reports and send to Abuja office once per month..
Work in close collaboration with the finance and administration departments to ensure effective operations and strong team spirit
Asset & Facility Management:
Maintaining up-to-date control of all assets including tracking donor, value, and location, managing staff issue, and recording all asset movements and disposals
Oversee the issuance and return of assets to/from staff
Ensure good condition of assets, and maintain asset condition reports. Update Asset Register and send to Abuja office every month
Ensure leased properties are in good habitable conditions. Overseeing repairs on these houses, liaising with the caretaker and landlord where necessary.
Establish and maintain a list of contact details for preferred service providers including carpenters, electricians, plumbers, generator servicers and builders and make this list available to staff.
Ensure the telephone system is operational and cost effective (PABX and CUG). Report any defective equipment or service. Check on running costs with Finance to ensure no misuse occurs
Ensure the data network (internet) is operational and cost. Report any defective IT or office equipment to the Log Assistant or Logistic Officer.
Procurement and Supply:
Oversee procurement requirements of the State Office; implement procurement as per approved guidelines, procedures and forms (Purchase Requests, Purchase Orders, Goods Received Notes, etc.)
Check the availability and prices of requested items in the local market; liaise with capital office if procurement must be conducted there
Prepare a weekly summary of all outstanding purchase requisitions, showing the current status of the items and the date which they are expected to be supplied to the projects
Prepare monthly summary reports on the procurement and logistics support functions, identifying problems in operations and solutions proposed
Monitor procurement and logistics support costs in liaison with the Field Accountant to ensure that expenditures remain within approved budgets
Ensure the office is well stocked with necessary supplies stationeries and other consumables
Oversee all arrangements for meetings and conferences as required ensuring these are delivered to a high quality and cost effectively
Security:
Engage state project management and staff as well as staff at all levels to facilitate the adoption and compliance with OGB’s Safety and Security Policy and Standards
Undertake Security Risk Assessments for any and all emergency responses and humanitarian operations
Undertake implementation and compliance with OGB’s Safety and Security Policy and Standards
Develop and deliver capacity building in safety and security training for staff
Provide safety security management advice, guidance and support to the state project office operations
Provide and Coordinate technical assistance and guidance to state project office operations in implementing action plans based on OGB’s Safety & Security Manager assessments and recommendations
Assess and evaluate country/State security guidelines and make recommendations for improvements using the Standards in OGB Policy and Standards for security management plans, evacuation contingency plans and standard operating procedures
Enforce OGB Nigeria Standard Operating Procedures, and provide recommendations to state Livelihood project Manager for improvement
Promote the concept that safety and security plans and guidelines should be jointly developed by the whole team to create ownership and encourage compliance
Promote the concept that safety and security is an integral element of programme design and operations and should be amongst the first planning considerations
Assist the National Oxfam Security Manager to manage the safety and security for day-to-day operations any and all emergency responses and project operations
Undertake implementation and compliance with OGB’s Safety and Security Policy and Standards
Ensure the physical site security of all office and project locations under the jurisdiction of the project state Office
Oversee the contract management and daily management of guards
Track daily field missions and movements of all staff
Report and assist in managing safety and security incidents
Report on safety and security at weekly meetings, and provide updates and information, verbally and in writing as well as send in weekly security situation report to the Country office.
Assist Oxfam State Livelihoods Program Coordinator in organizing the core Crisis Management Team and rehearsing and executing contingency plans.
The post-holder will comply with all relevant OGB policies and procedures with respect to gender, safety and security, code of conduct, equal opportunities and other relevant policies.
Provide Security briefing to all Oxfam staff and visitors to the project state.
Qualification, Administrative & General Skills
Level of Education - Bachelor's Degree 4 Years of Prior Experience in a Similar Role
Communication & Interpersonal Skill Level - Excellent
Language Requirements - English - Excellent; Hausa (spoken) - Good
Level of IT Expertise Required - Good
Experience in procurement and logistics with INGO
Experience in a relatively insecure state based environment
Skills and Competence
Accuracy and timeliness in all areas of responsibility
High level of accuracy in work, and ability to analyse complex sets of relationships and situations
Holds self and others accountable
Future-orientated, thinks pro-actively
Working effectively with stakeholders to achieve common goals
Excellent communication and interpersonal skills
Builds and maintains effective relationships, with their team, colleagues, members and external partners
Approachable, good listener, easy to talk to
Designing more effective admin systems
Willing to take disciplined risks
Honest, encourages openness and transparency, demonstrates highest levels of integrity.
Working Conditions
Ability and willingness to travel to projects and stay in basic conditions when necessary
Staff reporting to this post:
2 Staff (Transport Officer and Office Cleaner)
Budget Responsibility:
None although this might change
Job Title: Partner (CRUDAN & DEC) Livelihoods Program Officer
Locations: Adamawa and Kebbi
Job Type: Fixed Contract
Duration: 4 years
Reporting to: CRUDAN & DEC Directors
Slot: 2
Job Purpose
This position will be responsible for implementing all project activities in the target communities in the state, both directly and indirectly through training/mentoring of Partner project staff and community mobilizers and VSL field officers, linking up with ADP, other NGO and private sector actors.
Key Responsibilities
Direct implementation: Implement all program activities in 3-4 LGAs, which includes:
Facilitate initial community entry activities, mapping, and assessments.
Manages the Partner project budget and makes all approvals of project activities
Formation and initial training of farmers’ association and VS&L groups
Support the conduct of baseline/small scale farmers’ surveys in communities.
Prepare action plans and begin providing direct support to small holder farmers through visits, in line with the action plans, etc.
Initiate/facilitate links and referrals relationships between the farmers’ association and community groups and input suppliers/product buyers, and other service providers/other local sources of support.
Ensure all documentation, reports, and records are maintained per agreed procedure, and information is provided on community activities as required.
Co-facilitate step-down trainings with farmers’ association and community groups on various topics, as outlined in the implementation plan.
Support farmers’ association and community groups to conduct assessments/project activities to small scale farmers especially women in the communities.
Work on value chain actors and their service providers (Private BDS providers)
Work on disaster risk reduction, famer field schools, asset transfer and revolving fund management, community based saving and lending groups
Support Training and formation of Village Savings and Loan Groups (VS&L) in the communities
Ensure data collection of Village savings and Loan Groups for Management information systems under technical guidance of the M&E officer
Coordinate with ADP, other NGOs and private sector actors.
Support CSO to implement program activities in the target communities, as listed above, through:
Co-facilitation of training on various issues and topics as outlined in the project implementation plan and training modules.
Work with project teams to model techniques and processes for community engagement, as specified above under direct implementation.
In subsequent stages of community engagement, provide mentoring and oversight for the activities of the community Mobilizers and farmers’ association and VSL groups
Maintain documentation and M&E systems at the community/state level: with the technical guidance of MEAL officer, work with community mobilizers, field officers, farmers’ association and community groups to ensure that all documents for small scale farmers are kept up-to-date, accurate, and secured; and ensure that information is compiled as needed in an accurate and timely basis to assess progress against activities and outcomes for each community.
Support the Oxfam State Program Coordinator and CSO Leader as required in externally representing the project to government agencies, other implementing partners and service providers. Help establish referral systems with other service providers at the local level, to be utilized by community mobilizers, field officers and farmers’ association and community groups to refer small scale farmers for services not provided by this project.
Support the community mobilizers, VSL field officers and farmers’ association and community groups to explore opportunities for soliciting additional indigenous support to small scale farmers from local resources through community and in-kind contributions, waiving of service fees, and other such strategies.
Co-facilitate training activities for external agencies and private sector actors as required, and in line with the project implementation plan.
Work with the Finance/Admin Officer, project partners, and community mobilizers, and VSL field officers to ensure that all financial activities conducted in each community are properly documented in line with CSO policies and OGB/EU procedures.
Other ad hoc tasks as requested by Line Manager.
Requirements, Skills and Competence
Essential Criteria:
Level of Education - Degree, Master degree in Agronomy or Agro - Economy or equivalent in relevant field with at least 3 years experience preferably with donors such as EU, ECHO, OFDA, and DFID.
Must have substantial experience in implementing community-level development projects, using participatory engagement and grassroots mobilization techniques.
Experience working on value chain actors and their service providers (Private BDS providers)
Involvement in Agricultural value chain projects, and/or those involving small scale farmers, especially those with asset/cash transfer components and/or interventions.
Sound experience working on disaster risk reduction, famer field schools, asset transfer and revolving fund management, community based saving and lending groups
Excellent training and facilitation skills with a wide variety of groups having diverse experiences, backgrounds, skills, and education levels.
Experience in handling grants to local groups, ensuring appropriate basic documentation and accountability at the community/field level.
Excellent verbal communication and listening skills.
Language Requirements: Spoken English-Excellent; Written English-Good (ability to type and prepare reports and other documents as needed.)
Must be able to speak at least one local language predominant in that state.
Desirable Criteria:
Experience in engaging directly with small scale famers, facilitating women activities and/or facilitating small scale farmers’ participation in meetings, discussions, etc.
Involvement in projects and/or initiatives that address issues of power, diversity, exclusion, participation, and gender.
Ability to multi-task, engage in long-term planning, meet deadlines, and handles last-minute demands; exercise patience, and adapt to changing circumstances.
Level of IT Expertise: Good (Word, Excel, PowerPoint, etc.)
Staff reporting to this post:
Between 7-9 (Finance Officer and Community Mobilizers and VSL field officers)
Job Title: Partner (CRUDAN &DEC) Finance Officer
Locations: Adamawa and Kebbi
Job Type: Fixed Contract
Duration: 4 years
Reporting to: Partner Livelihoods Program Officer
Slot: 2
Job Purpose
To process the daily, monthly financial information for the partner CSO Office and to assist with the management and administration of finance/admin duties in the EU programme.
He or she ensures that financial records comply with donor's regulations and policies and procedures by accurately processing and reviewing journal entries and vouchers, ensuring that proper management and control are maintained for all financial transactions and providing support to achieve overall objectives of the program.
Dimensions
Significant transactions processing and documentation
Carry out clearly defined tasks laid down by Coordinator/ managers / supervisor.
Tasks are routine but may require the use of some initiative and/or basic planning.
To be responsible for the proper use of equipment under direct control.
Required to give straightforward information to colleagues, supervisors and occasionally members of the public.
Tracking of grant disbursements and monitoring of outstanding trenches using a customised tool for this purpose
Key Responsibilities
To maintain all primary financial records in the accounts office and ensure that these records are accurate and up to date.
To maintain a filing directory of files for accurate, consistent and shelving/archiving with 99% timely retrieval rating.
Scan all payment vouchers electronically and store in the hard drive and all other confidential documents
To prepare batches of consolidated vouchers (receipts and payments) produced in the office and ensuring that these are presented to the Finance Officer for posting at the end of the day or at the end of the week, at least
Recording of transactions in system that answers key questions (what? Who? When?...) about every transaction.
Ensuring that recording of transactions match the source documents in coding (primary & secondary), nature and referencing
Cash & cheques disbursements and ensuring proper security of cash, both in the safe and in transit. Conduct cash count and document the process with appreciate sign off.
To ensure that all accounts have all the supporting documents (approval notes, goods received notes, invoices, receipts, etc.) and that all records are filed or stored in good order according to the guidelines set by the programme
To support internal and external auditors by providing all supporting documentations in an orderly and timely manner
To ensure that all payment request forms, invoices, LPOs, receipts and any other payment documents are critically checked for accuracy and correctness and has met minimum accounting standards
To ensure accurate and proper coding of expenditure on all primary documentation
Paid STAMPING of all processed financial documents along with proper coding of expenditure as they occurred.
Transfer all financial document two months old to archives with appropriate documentation for storing and retrieval processes.
Remittance of all taxes and staff pensions in a timely manner with one week of occurring
Maintain asset register
Bank reconciliation
Maintain store inventory (in stock/out stock)
Requirements, Skills and Competence
B.Sc/HND in Accounting and related courses or related fields
Accounting/banking qualification with minimum 3 years working experience
Good level of financial and numerical skills
Good filing and archiving knowledge
Good communication skills - both written and verbal; experience of writing reports
Subscribe to high moral code of ethic.
Computer literacy especially in excel, power point and word-processing skills
Fluency in written and spoken English and Hausa.
Good communication and interpersonal skills.
Ability to prioritise a complex workload
Others:
To provide backup support functions within the business support unit as may be assigned including over for log & admin roles as deemed necessary by Line & overview managers.
Staff reporting to this post:
None
Job Title: Driver
Locations: Adamawa and Kebbi
Job Family: Program
Level: E1
Job Type: Fixed Contract
Duration: 4 years
Reporting to: Security, Procurement/Logistics /Admin Officer
Slot: 2
Oxfam Purpose
TTo work with others to find lasting solutions to poverty and suffering.
Team Purpose
To deliver Oxfam’s strategic and operational emergency/resilient food security and livelihood priorities in Nigeria and ensure innovative and quality programme which is shared within Nigeria, the West Africa Region and beyond.
Job Purpose
Drivers will be responsible for the management of logistics and transportation of both project personnel and goods within and outside the project areas.
These officers will also be responsible for ensuring effective maintenance of project vehicles. The drivers will also assist the admin support unit in arranging logistics during events such as workshops, conferences, etc.
Key Responsibilities
Drive the project team to locations or sites where project activities take place;
Ensure that all project vehicles are driven with care, caution and safety;
Inform the project management when project vehicles are due for service or need major maintenance or repairs;
Assist in arranging logistics during project events; and
Any other related duties that may be delegated.
Requirements, Skills and Competence
Essential Criteria:
Minimum of Senior School Certificate; Possession of valid driver’s license and at least 3 years driving experience in a reputable organization;
Knowledge of Hausa (spoken) is a plus.
Fair level of oral and written communication skills;
Good interpersonal communication, teamwork, and partnering skills
Staff reporting to this post:
None
Budget Responsibility:
None although this might change
How to Apply
Interested and qualified candidates should send application letter and curriculum vitae in English to: oxfamgbnigeria@oxfam.org.uk
For enquiries contact: dnwankwo1@oxfam.org.uk for Oxfam, info@dexcentre.org , for DEC-Bauchi and crudanhq@gmail.com for CRUDAN.
Note: Applications sent to the enquiry email will be disqualified.
Application Deadline 6th July, 2015.
